Accounts Payable Coordinator resume examples

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Skillful Accounts Payable Coordinator resume

Yvette Montalbo
Summary
Seasoned Accounts Payable professional offering over 15 years of experience. Prepared to take on a long-term career within a company that will allow for continued growth and development. Versatile, energetic and having excellent multi-tasking skills while being able to work under tight deadlines.
Skills
  • Complex problem solving
  • Effective time management
  • Strong communication skills
  • Process improvement
Experience
08/2015 to Current
Accounts Payable Specialist Bel USA LLC － Medley, FL
  •     Receiving and validating invoices via email from vendors
  •     Assist and monitor staff as directed by team manager
  • Managed payable team of 5 in Manila to ensure that they were properly processing the drop ship invoices in Great Plains.
  •      Maintained the Accounts payable folder in the share drive to ensure that management had a lens into viewing all invoices
  •      Collect and reconcile vendor statements to Dropship summary   
  •       Maintain a year to date profit margin sales report monthly
  •      Matched credit card statements to charges on invoices to ensure the accuracy and integrity of the invoices
  •      Perform Annual audits utilizing the back office systems, physical invoices and Great Plains
  •      Audit physical inventory count and any and all adjustments that needed to be recorded 
  •     Reconcile on a monthly basis all statements versus the General Ledger to ensure that all outstanding balances be accrued accordingly
  •      Validated all Purchase Orders entered into  Great Plains
  •      Perform integrity check on the entering an matching of invoices on a daily basis
  •      Designated as the liaison to view, reconcile and validate domestic, commercial and International invoices
  •      Ensure that all International shipments and orders were completed with accuracy by verifying Bill of Lading and packing lists received from directly from the vendors due to the sensitivity of the clients. 
  •      Responsible for reconciling orders from China, Colombia, India, Korea and Thailand.
  •      Properly code to the General Ledger purchases, expenses and capital expenditures Improved processes
09/2013 to 08/2015
Accounts Payable Specialist Charter Schools USA － Fort Lauderdale, Florida
  •     Full cycle Accounts Payable for 14 schools
  •     Accurately review and code all invoices for payment to all vendors
  •    Resolve Invoice discrepancies by corresponding with vendors
  •     Assist with closing month reconciliations
  •    Coordinate with all company personnel to investigate, process and correct any vendor data payables discrepancies
  •     Designated as lead for account payables special projects
  •    Reconcile incoming invoices to purchase orders in dollar amount and quantity
  •     Ensure that invoices are approved by appropriate personnel and allocated accordingly
  •     Process expense reports and ensuring the accuracy of mileage rates, receipts etc.. as deemed within the company guidelines
  •     Process check runs weekly
06/2010 to 09/2013
Accounts Payable Coordinator Global Tower Partners － Boca Raton, Florida
  •      Handled bi-weekly auditing and processing of expense reports within company compliance policies and procedures.
  •      Assisted with end of the month closing activities
  •      Maintained and uploaded monthly management fees within the general ledger to ensure that the balances were taken into companies P&L 
  •     Reviewed and coded all invoices for payment to vendors
  •     Resolve invoice discrepancies accordingly
  •      Correspond directly with vendors when needed
  •      Prepare analysis reports for management upon request
  •      Oversee expense reporting in Concur for employee reimbursement
09/2007 to 05/2010
Accounts payable Lead American Label-Master － Chicago, IL
  • Supervise Accounts Payable department consisting of 4 employees
  • Auditing and processing of vendor invoices, expense reports, check requests and ACH/EFT/WIRE
  • Generate management reports on a monthly basis showing financial analysis of open payables versus closed balances
  • Provide management support by investigating and resolving billing issues and handling customer complaints
04/2005 to 03/2007
Co-Op Marketing Analyst DDB CHICAGO / Prometheus Media Inc. － Chicago, IL
  •   Processed and maintained reimbursements for Dell Corporation   
  • Compiled vendor invoices for submission to claiming agencies for reimbursement from Co-Op Partner
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Job-winning Accounts Payable Coordinator resume

NATASHA JORDAN
Summary
Seeking a position requiring a fast paced company with many chances to advance. Dedicated and focused who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals.
Skills
  • A/P & A/R, Auditing, Closing, Posting & Payroll Administrator.  
  • Handled Expense Reports, fixed assets forms & audit General Ledger. 
  • General Ledger Reports, Fixed Asset Forms, Billing, Clerical, Auditing & Closing, Profit and loss coding & Reconciliation Statements.
  •  Accounting Software's such as Quick Books Enterprise, MAS 90 & Sage.
  • MS Office Word, Power point, Outlook, Excel, & Drop Box Software.
  • Bilingual Speak, Write, and Read both English and Spanish.
Work History
Senior Accounts Payable Coordinator 10/2015
William R. Nash Inc. – Miami, FL
  • Review all invoices for appropriate documentation and approval prior to payment.
  • Sort and distribute incoming mail
  • Prioritize invoices according to cash discount potential and payment terms.
  • Process check request, Weekly Check run process by selecting and printing, record payments by EFT and manual checks in software.
  • Audit and process credit card statements for multiple employees and Directors of the Company. 
  • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
  • Set up Vendors & Customers in the account software, 1099 maintenance, Credit Applications and verify W-9 Forms.
  • Respond to all vendor inquiriesReconcile vendor statements, research and correct discrepancies
  • Assist in month end closing, Inter-company ReconciliationUpdated Daily Cash Report for two companies. 
  • Processed Recurring Invoices with their correct Job or General Ledger code. 
  • Check Deposits with a machine set up at my desk. 
  • Wire Transfers & Check Deposits are recorded into our AR system applying payments to the correct client, Job, or GL Account.
  • Verifying and processing Expense Report Reimbursement. 
  • Researched and resolved billing and invoice problems. 
Logistics Clerk 03/2015 to 10/2015
Argix Logistics – Medley, FL
  • Responsible for all 12 Drivers making sure deliveries were completed with not shorts or missing cartons or pallets.
Administrator Assistant 08/2013 to 02/2015
Domital Corporation – Doral, FL
  • Responsible for Accounts Payable / Receivable Processes, Purchasing & Invoices/Expense Reports/Payment Transactions Contact suppliers to resolve missed deliveries, short shipments and pricing discrepancies.
  • Experienced in Journal Entries, GL & Coded for Invoices.
  • Program Administrator for multiple American Express Cards.
  • Responsible for Business Travel Account, Purchasing Cards and Audited Employee Expense Reports.
  • Researched & resolved invoice issues & Reconciling vendor statements and assisted in Month End Closing and Year end close.
  • In charge of generating a monthly overhead report for variable and fixed assets.
  • Oversee and manage payroll procedures for employees based on Regular, Over Time, Per Diem, Holidays, Sick, & Vacation.
  • Responsible to enter employee hours worked into the system.
  • Accountable for Payroll Journal Entries into the General Ledger.
  • Performed Auditing Dailies sent by employees and made sure they were approved by our Project Manager.
  • Prepare bi-weekly payroll and accounting journal entries, including reconciliations of payroll related GL accrual accounts.
  • Request, collect, review and track warranties, operations and maintenance information, and as-built drawings.
  • Compile closeout manual for building owner & Coordinate Project Closeout.
  • Upload Constructions site closeout package containing filled out forms and pictures into software and/ or drop box.
ADMINISTRATIVE ASSISTANT 08/2011 to 11/2012
Falcon Distribution Company – Medley, FL
  • Meetings with Inspectors in order to collect Inspections Documentation for the exporting of the containers.
  • Minor experience-FEC railway software tracking rail loads and getting their A/P & A/R customers & sending payments to vendors & services.
  • Payroll for employees and cutting checks.
Education
Bachelor of Arts: International Business Current Florida International University - Miami, FL
Associate of Arts: Business Administration 2016 Miami Dade College - Miami, FL

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Experienced Accounts Payable Coordinator resume

April Robicheau
Experience
Staff Accountant
01/2018 - Current
Stone Staffing － Wakefield, MA Contractor
  • Cash Applications.
  • Consolidated Cash Reporting.
  • Accrued Vacation.
  • Assist Accounst Payable.
02/2016 - 04/2017
WHALE IMAGING INC － Waltham, MA Accounting Manager
  • Plan and supervise financial and accounting processes to ensure timely and accurate production of financial reporting package for parent company based out of China.
  • Oversee daily operations, fixed asset management and depreciation schedules, internal account reconciliations, and accounts payable processing.
  • Monitor, assess, and approve employee expenses and credit card charges.
  • Contribute to strategic analysis and planning, forecasting, and budget administration.
  • Manage regular payments by assigning account numbers, requesting disbursements, and reconciling accounts.
  • Maintain proper records, files, and reconciliation accounts to ensure accurate general ledger entries.
  • Ensured accurate recording of new purchases and disposals through efficient and timely communication to the CFO.
  • Improved existing accounting policies and procedures by recommended crucial modifications after detailed analysis of existing operations.
  • Responded professionally and promptly to all accounting and financial queries.
06/2014 - 07/2015
ROBERT HALF － Burlington, MA Accounting Consultant
  • Provided general financial and administrative support.
  • Held accountability for daily cash reconciliations, bank reconciliations, expense report approvals, and accounts payable management.
  • Planned and executed month end closing.
  • Efficiently managed domestic and foreign currency transactions.
  • Contributed to the efficient and timely completion of quarterly and yearly audits.
02/2006 - 08/2013
ULVAC TECHNOLOGIES INC － Methuen, MA Staff Accountant II
  • Facilitated preparation of reports, billing customers, and reconciling financial statements.
  • Reviewed, reconciled and balanced general ledger accounts on a daily, weekly, monthly and annual basis.
  • Directed monthly accruals, expense monitoring & approval, bank reconciliations, fixed asset management, bookings and backlog reports, cash flow forecast, and revenue & cost recognition.
  • Created and analyzed month-end and year-end statements.
  • Supervised and guided to accounts receivable and payable clerk.
  • Provided IT support for computer installations and technical troubleshooting.
  • Successfully managed domestic and foreign currency transactions and international account reconciliations Ensured complete adherence to regulations and qualified requests by preparation of internal and external audits.
  • Expertly assisted the CFO and accounting manager with new ERP system training.
09/2004 - 12/2005
WATTS － Burlington, MA Accounts Payable Coordinator
  • Held responsibility for accurate data entry and review of high volume of invoices within stringent.
  • timelines.
  • Facilitated vendor management by processing vendor returns and inspection discrepancy.
  • reports and resolving queries.
  • Supported the preparation and management of all accounts payable.
  • documents.
Education
2010
SOUTHERN NEWHAMPSHIRE UNIVERSITY Manchester, NH Bachelor of Science: Accounting Accounting
Highlights
Financial Reporting & Analysis * Reconciliations & Closing * Cost & Revenue Recognition * General Ledger Accounting * Cash Flow Management * MS Office Suite * A/P & A/R Management * Regulatory Compliance * Problem Resolution
Skills
account reconciliations, account reconciliations, accounting, accounting manager, accounts payable, accounts receivable, accruals, administrative support, A/P, asset management, asset management, bank reconciliations, billing, budget, Cash Flow, Closing, credit, data entry, ERP, external audits, financial, financial and accounting, Financial Reporting, financial statements, forecasting, general ledger, General Ledger Accounting, general ledger accounts, inspection, IT support, Regulatory Compliance, MS Office Suite, month end closing, policies, Problem Resolution, processes, reconciling, recording, Reporting, Revenue Recognition, strategic analysis and planning, troubleshooting, vendor management, year-end
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