Accounts Payable Specialist resume examples

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Skillful Accounts Payable Specialist resume

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Angelia Myers
Work History
Bookkeeper - Part Time Saturdays Feb 2016 - Current
Dan V Auto Repair Oakland, CA
  • Reviewed and filed financial documents, coded accounting entries for data processing and posted daily receipts and payments in accordance with all corporate protocols
  • Minimized financial risks, liabilities and worker's compensation claims by coordinating corrective actions
  • Introduced new accounting, financial and operational systems to maximize efficiency and record-keeper accuracy
  • Stayed on top of applicable federal and California requirements to minimize legal and financial requests
  • Monitored, verified and approved invoices and reviewed balances using financial software to assess balance sheet for variances
  • Reduced liabilities by accurately managing tax statements, mailings, journal entries, payments and transfers
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable
  • Completed bi-weekly payroll for company employees, including calculating taxes, vacation and sick time
  • Inspected account books and recorded transactions, resulting in 70% increase in profit
  • Maintained account accuracy by reviewing and reconciling checks monthly
  • Established QuickBooks accounting system to reflect accurate financial records
  • Provided outstanding customer service by quickly and professionally handling issues
Accounts Payable Specialist Jan 2019 - May 2019
Kapor Enterprise, Inc Oakland, CA
  • Generated and submitted invoices based upon established financial schedules
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable
  • Assessed data and information to verify entry, calculation and billing code accuracy
  • Processed reimbursements for company employees, including obtaining missing receipts and managers approval
  • Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies
  • Managed invoices for several entities new materials, parts and overhead
  • Developed client rapport by efficiently addressing incoming correspondence and resolving any missing payments 0-1 A/P inquires per month
  • Tracked business revenue and costs with Nexonia, Intacct and diligently reconciling accounts to maintain high accuracy
  • Used Nexonia, Intacct and to accurately manage over several accounts worth millions in a lump figure amount
  • Reviewed account documentation for over several accounts, rectified issues and contacted vendors about account changes
HR & Payroll Support Advisor Apr 2018 - Oct 2018
LGC Biosearch Technologies, Petaluma, CA
  • Performed calculations in payroll categories such as overtime, vacation and sick hours
  • Provided subject matter expertise to management and employees regarding payroll issues
  • Coordinated bi-weekly payroll for up to 405 personnel
  • Maintained WorkForce ADP timekeeper system
  • Reconciled accounts such as retirement, tax contributions and health care benefits
  • Applied knowledge of regulations, employment law and tax code to keep operations in compliance
  • Received and reviewed time records for 405 employees
  • Prepared accounts for regular audits and assisted with the process
  • Investigated and resolved variances and employee claims
  • Provided extensive clerical and administrative support to department staff
  • Uploaded time records into WorkForce ADP and made necessary adjustments
  • Maintained integrity of general ledger, including the chart of accounts
  • Performed administrative tasks such as record-keeper, writing correspondence and gathering materials
Payroll Coordinator Feb 2018 - Feb 2018
Renew Financial Oakland, CA
  • Worked with human resources to develop a streamlined way to track, wage garnishment's, unemployment benefits, short/long term disability and life insurance for multi- states.
  • Reviewed, processed wage garnishment's, and other deductions for required employees. This process was a year behind as of now, all documentation for each employee is active, current or each case has been resolved and closed.
  • Developed and maintained internal control and processes for incoming, legal documents, for employees as required for multi-states
  • Monitored integrity of all benefits data created an additional shared folder, before the input into ADP
Accounts Payable Sep 2017 - Jan 2018
Petrochem Insulation, Inc. Benicia, CA
  • Coded and entered at least 85 invoices each day into the in-house accounting software
  • Generated purchase orders for all material orders
  • Maintained 95% accuracy in calculating discounts, interest and commissions
  • Researched and resolved accounts payable discrepancies
  • Composed effective accounting reports summarizing accounts payable data.
  • Invoice processing, purchase orders, expense reports, credit memos and payment transactions
  • Successfully implemented new technologies and process automation's to encourage continuous improvement
  • Posted receipts to appropriate general ledger accounts
Staff Accountant/Office Administrator May 2017 - Jul 2017
Stillwater Sciences, Inc Berkeley, CA
Accounts Payable Specialist Sep 2016 - Jan 2017
AEI Consultants, Inc. Walnut Creek, CA
  • Open accounts payable email, to capture all prior day's invoices, for all of worldwide locations download and print,
  • Separate invoices by Over Head and Projects
  • Date stamp all invoices
  • Vouch, research and allocate 60 to 120 invoices, per project and or over head, per day,
  • Batch, balance and post daily
  • Reconcile credit card statements
  • Review, research all unapproved invoices, stamp mark each invoice and send to required project managers and or national client manager for required approval so invoice can be paid
Administrative Assistant May 2016 - Jul 2016
Ubiquity Retirement + Savings San Francisco, CA

  • Assisted clients during a new website implementation
  • Answered and researched 80 - 100 emails per day, addressing clients inquiries and questions ranged from new login instructions to tracking their 401(k) funds
  • Developed an maintained a reputation as an efficient service provider with high levels of accuracy

Payroll Administrator Apr 2011 - Jun 2015
La Quaterna, LLC Napa, CA

  • Oversaw the day-to-day processing of payroll for 200 employees, including review of time sheets and computing pay in accordance with FLSA
  • Worked with the Human Resources Department to develop a streamlined way to track paid time off
  • Reconciled all payroll liabilities to the general ledger and prepared monthly payroll accrual entries
  • Monitored integrity of input entries into Master Link, Time Clock
  • Documented procedures, identified areas to improve internal areas to improve internal controls and gain additional efficiencies and implemented policy changes
  • Conducted periodic reconciliations of all accounts to ensure accuracy
  • Developed and maintained internal control and processes for payroll and gratuities
  • Maintained efficient internal accounting controls, adherence to accounting policies and other company policies and procedures
  • Checked figures, postings and accounting documents for correct entry, mathematical accuracy and proper coding
  • Administered company's retirement plan
  • Compiled and analyzed financial information to prepare entries to accounts such as general ledger accounts documenting business transactions
  • Prepared reports to substantiate individual transactions prior to settlement
  • Monitored compliance with generally accepted accounting principles and company procedures
  • Pulled internal reports as requested (salaries, bonuses, hours worked)
  • Ensured that proper internal controls over the tax compliance process were in place and routinely tested

Accounting Manager 2009 - 2011
We Do Cars Oakland, CA

  • Maintained efficient internal accounting controls, adherence to accounting policies and other company policies and procedures
  • Checked figures, postings and accounting documents for correct entry, mathematical accuracy and proper coding
  • Compiled and analyzed financial information to prepare entries to accounts such as general ledger accounts documenting business transactions
  • Monitored compliance with generally accepted accounting principles and company procedures
  • Prepared reports to substantiate individual transactions prior settlement
Associate of Arts: Accounting Solano Community College Suisun City, CA
  • Quick Books
  • Time Clock
  • Practice GAAP
  • Outlook
  • Persuasive communicator
  • Multitasking
  • Accounts Receivable
  • Ten key operator
  • Oracle
  • Processing garnishment's
  • AMS
  • Net Suite
  • Master Link
  • DelTek
  • File Pro
  • Nexonia
  • Intacct
  • Vista
  • Sales Force
  • Developing office systems
  • Collaborative team member
  • Accounts Payable
  • Processing wage withholding orders
  • Check writing
  • Payroll administration experience
  • ADP (Work Force )
  • Account reconciliation
  • Financial reporting

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Job-winning Accounts Payable Specialist resume

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Angela Thomas
Professional Summary

Talented office professional with experience in Quality Assurance, Human Resources, and Administrative Assistant duties. Extremely organized and detail oriented with the ability to manage multiple tasks without losing focus of priorities and deadlines. Many years of customer service experience and skilled in effective communication with a focus to develop positive working relationships to promote teamwork, development, and growth.

  • Excellent written and verbal communication
  • Excellent organization & attention to detail
  • Strong work ethic
  • Quality Assurance experience (Life Sciences)
  • Knowledge of Regulatory requirements
  • HRIS/Benefits Administration experience
  • Proficiency in spreadsheets, databases, and software
  • Good analytical & problem solving skills
  • Training experience
  • Ability to maintain confidential information
  • Ability to work with minimum supervision
Work History
Senior Field Quality Assurance Specialist, 02/2018 to 09/2019
DHL Supply ChainSouthaven, MS
  • Support the site's General Manager and customer by maintaining a work environment focused on safety, quality, collaboration, and teamwork to make the customer successful
  • Ensure safety, security, regulatory and Distribution Supply Chain guidelines are being followed
  • Review and analyze information and product specifications to determine regulatory compliance with regards to products handled and services performed at the site
  • Manage licenses, including new submissions, tracking renewals and expiration dates, and postings at the site
  • Educate and train employees on Life Science Standard Operating Procedures, Work Instructions, and Quality Standards to ensure compliance with local, state, federal and regulatory authorities
  • Update Work Instructions and Standard Operating Procedures
  • Maintain Quality records and ensure records are readily available upon request
  • Monitor site performance (KPI's) for compliance with Supply Chain and Life Science requirements as well as contractual agreements
  • Prepare routine monthly reports using Excel spreadsheets and project management software
  • Initiate and provide support to staff working on Corrective Actions and Preventive Actions
  • Assist with Regulatory, Internal, and External (customer and 3rd party) audits
  • Maintain effective communication between the customer, General Manager, Quality Manager, and all employees
Human Resources, Benefits Associate, 05/2014 to 02/2017
Shelby County SchoolsMemphis, TN
  • Provide assistance to employees in the largest school district in Tennessee with HR Benefits and Compensation
  • Manage benefits, retirement, leave of absence and support the Compensation department
  • Provide customer service to active and retired employees as walk in customers, by phone, and email
  • Manage the district's HRIS data base and vendor databases simultaneously
  • Serve as liaison between employees and vendors
  • Manage billing accounts and reports
  • Manage personnel data and manual files
  • Verify eligibility for benefits and certify documents for Social Security and retirement
  • Assist with audits and projects
  • Assist with planning and coordinating employee awards and recognition
  • Serve as backup front office receptionist as needed
  • Perform all clerical functions including answering phones, emailing, faxing, filing, and copying.
HR Administrative Assistant/HR Benefits Assistant, 01/2014 to 05/2014
Shelby County SchoolsMemphis, TN
  • Perform Administrative support to the HR Director and HR departmental staff
  • Served as first point of contact in fast-paced HR office with approximately 15,000 active and 10,000 retired employees
  • Perform all clerical functions including answering phones, emailing, faxing, copying, and filing
  • Manage incoming and outgoing mail
  • Order and distribute office supplies
  • Manage departmental emails
  • Schedule and coordinate meetings, interviews, and travel arrangements
  • Ensure compliance with local, state, and federal requirements
  • Maintain a neat and orderly office lobby
  • Perform other duties as assigned
Licensed Cosmetologist, 01/1997 to 01/2014
Self-employedMemphis, TN
  • Provide client focused customer service to salon clients for over 19 years
  • Manage licenses, financial records, and reporting for taxes
  • Manage client profiles and track service history
  • Establish and maintain effective and respectful relationships with staff
  • Establish and maintain good business relations with critical vendors to the business
  • Maintain safe, clean, and orderly work areas at all times ensuring proper sanitation of tools and equipment
Human Resources Representative, 10/2002 to 11/2003
Exult, International PaperMemphis, TN

  • Manage HRIS database to ensure accurate and timely entry of employee status changes and qualifying events
  • Support the HR Manager and assist with benefits and pension inquiries/verifications
  • Document and escalate payroll issues for severance pay, garnishments and court orders
  • Attend weekly staff meetings with management to drive continuous improvements in the department
Accounts Specialist, 06/1998 to 08/2000
Fritz Corporation, FedExMemphis, TN
  • Manage International customer accounts with high volume shipments to U.S
  • Provide customer service to inquiries and resolve issues in an efficient and timely manner
  • Process high volumes of invoices using data entry and classification codes to help expedite transport through U.S. Customs and Clearance
  • Audit high volumes of invoices for accuracy to prevent penalties and fines being assessed
  • Lead trainer for new-hire and temporary employees on job functions
  • Create and maintain filing system for documents
  • Manage department faxes and electronic imaging of documents
University of Memphis - Memphis, TN

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Experienced Accounts Payable Specialist resume

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Amanda Souza

Accomplished and results-driven bilingual (Portuguese & English) Human Resources Director bringing 5 years experience in human resources management, organizational development, and training.

TransPerfect Translations International Inc. August 2019 to Current Human Resources Assistant
New York, NY

Created job postings for new hires and completed recruitment by outreaching within community organizations; conducting job interviews, screening applicants, corresponding with applicants, verifying references and training new employees on company policies and negotiations.

• Processed payroll in time and attendance system and administered benefits to ensure accurate payment and classification for employees.

• Entered employee records, tax information, garnishments, salary adjustments, and payments within the HRIS tracking system.

• Administered benefits for medical, dental, 401k, life insurance products; supporting open enrollment, employee questions, billing, and managing escalated issues.

• Managed employment paperwork, records, files, and maintained Safety and OSHA log.

• Provided lead support for special projects such as developing trainee programs and assembling benefit packets for employees.

• Conducted background checks, phone interviews, employment verifications, record maintenance, I-9, confidentiality, etc., of employees.

• Processed and analyzed human resource and payroll reports by extracting data.

• Increased employee retention by 50% through selective hiring practices and benefits.

TransPerfect Translations International Inc. May 2018 to August 2019 Vendor Manager
New York, NY

• Responsible for providing support through daily assistance with linguist support, database maintenance, vendor-related training, issues and questions

• Assist with departmental negotiations/ preferred pricing agreements with top vendors on an ongoing basis, as required

• Utilize data analytics and trending for early identification of performance issues, visibility into total external costs, dormant vendors, and language/client health
• Promote newly recruited and tested linguists to the appropriate production teams and oversee their training and onboarding into specialized subject matters and material types
• Collaborate and network with internal teams to establish and maintain excellent relationships with contract translators, proofreaders, production staff and internal quality managers globally

Managed all aspects of relationships with publisher to achieve revenue and profitability goals.

Drove initiatives across cross-functional teams to improve vendor and customer experience while meeting tight deadlines.
Developed and executed negotiation strategy to achieve financial goals for books business.
Partnered with vendors to resolve chronic issues including data quality, transportation and automation of feeds.
Established an improved system for reviewing Nielson data on a weekly and annual basis.
Developed a standardized reporting process for deals reporting, and worked with cross-functional partners to develop updated standards for nominations.
Conducted financial analysis and identified business opportunities in assigned categories of travel and calendars to reach growth targets.

Experimento Intercambio Cultural January 2015 to August 2017 Sales Consultant
Sao Paulo, Brazil

• Ranked in top 5% of 175+ sales representatives nationwide for 6 consecutive quarters. 

• Used consultative sales method to increase sales volumes by 150% in 2017

• Responsible for sales forecasts on a daily, weekly, and quarterly basis - forecasting accuracy above 85% 

• Upsold services and enhanced customer experiences by explaining all aspects of travel options

• Conducted in-person presentations, meetings, and promotion of events to prospective clients

• Attended and hosted networking events to promote international trips

• Advised customers with the necessary information about Travel Documents, Insurance, and any other important information

• Visited and toured prospective language schools in Europe, United States, and Canada

• Created invoices, managed customer database, solved customer service and vendor problems

MaxHaus March 2014 to August 2014 Financial Analyst/Accounts Payable Analyst
Sao Paulo, Brazil

• Processed 500+ daily invoices, check requests and wire transfer of foreign and domestic currency averaging total daily payments of 500K-1M

• Assisted procurement in matching purchase order to sales and expenses

• Monitored the status of discrepancy invoices and accounts payable reconciliations

• Coordinated with vendors regarding remittance details and payment issues

• Ensured that accounts were reconciled and vouchers were processed timely and accurately

• Researched chargebacks stemming from returns, credits and/or short payment of invoices

• Responsible for assisting the major vendors team in reaching their monthly, quarterly, and yearly discrepancy goals

Studied English Abroad in Canada February 2013 to April 2014
Amplicabos Indústria Comércio e Representações LTDA June 2007 to January 2013 Director Of Human Resources
Sao Paulo, Brazil

• Managed all HR functions for two locations (Sāo Carlos / SP, Jaraguá / SP) for 450 employees

• Reduced company turnover from an annual average of 27% to 15.3% by improving company culture and engagement by re-designing human resources function to align with strategic direction

•Improved employee engagement by 12% by introducing performance based awards, and an annual employee engagement survey; created/improved and implemented various practices and polices based on the results of the survey

• Selected as Lean Champion to introduce Lean methodology to the organization

• Recruited/interviewed candidates for hire, prepared new hire packets, conducted employee reviews, termination, and exit interviews

• Managed the creation and administration of: human resources policies/procedures, regulatory training, employee relations, performance management, talent management, talent acquisition and staffing, training and development, and new hire orientation

• Managed, procured, and administered compensation and benefit programs

Education and Training
Pontifícia Universidade Católica de São Paulo Bachelor of Science: Audiology/Audiologist and Speech-Language Pathology/Pathologist

• Fluent in English and Portuguese