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Professional phone etiquette
Articulate and well-spoken'
Works well under pressure
Accurate and detailed-oriented
Excellent planner and coordinator
Advanced clerical knowledge
Microsoft Office Applications: Access, Word, PowerPoint and Word
Force Requestor processing Contingency Operations Active Duty(CO-ADOS) mobilization and extension orders for individual Reserve Soldiers deploying overseas
Daily receive, interpret and apply policies, laws,and regulations pertaining to administrative actions
Administrator on personnel functions; manages, processes, reviews, and coordinates admin tasks pertaining to
personnel accountability, strength management, evaluations, awards, promotions, and leaves (emergency and
ordinary) in and out of country
Supervises and manages the processing and tracking of all personnel actions, awards, evaluations, promotions, finance, leaves and passes, personnel accounting
Liaison with Human Resources Command (HRC), United States Army Reserve Command (USARC) and U.S. Army Forces Command (FORSCOM)
Utilize the following USAR databases: RLAS, SMS, IPERMS, MEDPROS, DTS, DTAS, DAMPS, EKS, MOBCOP, ITRS, ATTRS and Tour of Duty (TOD)
Provides administrative office support for multiple supervisors and employees
Liaison between corporate and branch accounts payable departments
Assist with vendor management
Ensure the compliance of security procedures of all vendors and customers entering the facility outlined by company policy
Read and comprehend written documents such as work instructions, job aids, forms and apply these to the respective logistics areas
Responsible for the logistical processing of customer orders.
Ensuring the accuracy of customers' orders prior to entry into the MAS 500 (Sage 500 ERP).
Coordinate, arrange and processes overnight shipments of customer orders with distributors, customers, sales staff, and shippers
Daily prepare bills and invoices for sales or services rendered
Maintain all accounts payable reports, spreadsheets and corporate accounts payable files
Prepare monthly expense and driver's reports
Ensure company drivers were in compliance with Department of Transportation (DOT) regulations
Ensures driver's driving files and records are maintained in accordance with company's policy and procedures mandated by DOT
Attend and complete all required mandated training courses
Manages the processing and tracking of all personnel actions, awards, evaluations, promotions, finance, leaves and passes
Provided personnel support and Human Resources management for 25+ deployed Logistic Support Officer (LSO).
Responsible for the daily accountability of Soldiers, contractors and government employees
Provided insight and support for project delivery by evaluating Project Planning Requests (PPRs) to ensure logistical adequacy prior to final implementation
Conducted Project Planning Estimate (PPE) analysis, leveraging technical analysis to determine scope agreement between the US Government and contractors
Reviewed and pinpointed variances affecting original costs, process planning and projected final costs by conducting Technical Evaluations (TE).
Enforced internal compliance with the Money as Weapon System (MAAWS-A) and U.S.
Federal Acquisitions (FAR) regulations Coordinated international travel in and around CENTCOM area of responsibility (in theater) for mobilizing and redeploying Soldiers, government and civilian employees using various automated systems Managed office supplies, vendors, organization and upkeep.
Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
Communication with both internal and external customers on a daily basis.
Planned and coordinated the logistics for board meetings, and committee meetings
The principal administrator responsible for the daily performance of a variety of technical, analytical, advisory, liaison, and coordinating duties for the United States Army Reserve (USAR) Unit Commander
Establishes priorities; assigns, distributes, and reviews work of downtrace units
Reviews incoming directives, policies, and instructions, advising the Commander on those affecting overall unit's functions
Researches, analyzes, monitors or assists in the development and implementation of standard operating procedures to cover a variety of activities for the unit
Monitors unit preparation for official inspections, command staff visits, and similar activities
Monitors unit strength to assist the Commander in meeting end strength objectives and retention goals
Maintains liaison with higher headquarters speaking on behalf of the Commander in clarifying command issues, explaining command views, or explaining the implications of pending problems and programs involving the unit
Make recommendations to change or resolve problems in administrative policies and procedures.
Researches and analyzes data to be used in the preparation of various recurring and one-time reports.
Manages unit and individual training; interprets training directives and guidance Counsels and advises unit personnel on the nature of training required to enhance career progression.
Provides hands-on training in unit functional areas, as required Manages personnel, finance, and automated systems activities.
Manages and provides technical review of completed personnel actions (i.e., reenlistments, separations, discharges and transfers, requests for MOS changes, security clearances, retirements, promotions and awards, officer and enlisted efficiency reports, unit training and attendance, and disciplinary actions)
Performs record management duties to include establishing, maintaining, consolidating and purging personnel, finance, individual mobilization, and medical records in accordance with regulatory requirements and policies
Reviews personnel and financial management reports and takes corrective action on identified deficiencies.
Researches, analyzes, and submits documentation to resolve pay problems and unit personnel
Ensures compliance with internal controls to minimize pay problems and inquiries.
Utilizes automated systems which interface with SIDPERS-USAR to accomplish personnel actions
Processes a variety of pay actions utilizing Defense Joint Military Pay System-Reserve Component (DJMS-RC) and Automated Drill Attendance Reporting Software (ADARS) systems
Maintains automated personnel and finance systems to assist in accomplishing timely and accurate submission of data.
Coordinate travel using Department Travel system (DTS)
Ensures that supply related duties such as conducting inventories; requisitioning necessary supplies and equipment
Preparing relief from responsibility documents; preparing reports of survey; and receipt and turn-in
of supply items are performed
Force Requestor to process Contingency Operations Active Duty mobilization and extension orders for individual Reserve Soldiers
Liaison between Human Resources Command (HRC), United States Army Reserve Command (USARC) Oversight of all strength management and strength distribution actions
Overseer on all personnel functions; manages, processes, reviews, and coordinates admin tasks pertaining to personnel accountability, strength management, evaluations, awards, promotions, and leaves (emergency and ordinary) in and out of country
Receive and review regulations, directives and memorandums pertaining to administrative policies
Reduced the cost of de-scoping the Forward Operating Bases (FOBs) in country
Overcame a lack of military Human Resources personnel to properly address the needs of deployed Soldiers by launching the administrative 0ffice and defining standard operating procedures
Received awards for outstanding performance and dedication which included the Bronze Star, Meritorious Service and Army Commendation Awards.
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Perform all types of accounting, including: project accounting, cost accounting, accounts receivable, revenue reconciliations, tenant activity review and concession accounting.
Exercise independent judgement and initiative with established rules and procedures.
Manage, create and coordinate invoices for tenants.
Conduct reporting and collections of accounts receivable.
Process contract payments and research invoices.
Worked extensively on PropWorks / Munis project to reconcile GL coding.
Review agreements in propworks.
Support Accounts Receivable Manager with daily operational functions.
Update, close and reconcile cost accounting system to general ledger.
Assist with reporting and collections of oustanding invoices
Serve as Airport AR liaison with various aviation divisions.
Account for and maintain PropWorks agreements of all major concession revenue.
Review monthly variable tenant activity prior to invoicing advance fix billings
Prepare revenue reconciliations for fiscal year end.
Maintain and reconcile Access Database for Airline monthly activity.
Backup other functions of reconciling and recording public parking activity.
Create new PW/Munis Revenue GL strings with COA Setup
Assist in researching details regarding past due customer accounts
Create journal entries
Provide recommendations to improve the efficiency of the AR department policy and procedures
Perform numerous special projects
Reconciled several general ledger accounts.
Interpret and review contract orders and present various billing options to customers.
Prepare invoices for machine customers
prepare intercompany invoices to send to parent company.
Identify and assist with resolving all accounting discrepancies.
Create journal entries to assist with month-end closing.
Served as liaison between project managers and Accounting Department, maintaining budget forecast for complex orders.
Collaborate with Operations Group to ensure accurate and timely order fulfillment and billing.
Maintain inventory through comparison of cost projections on Margin sheet to actual costs from parent company; analyze variances to determine monthly sales cost for Machine Tools Division.
Managed Accounts Payable, Receivable, and Payroll
Created monthly, quarterly, and annual reports.
Trained employees and contractors in Davis Bacon compliance.
Created monthly and quarterly federal and state grant reporting.
Assisted in monthly and fiscal year-end closing.
Supported Finance Director with maintenance of operating budget of $12 million in Federal and State funding through preparing budget forecasts, conducting account reconciliations, and creating journal entries.
Reconciled fringe benefits for over 300 employees.
Obtained comprehensive knowledge of Federal and State OMB circulars for public/non-profit accounting.
Implemented a new procurement policy for Weatherization Assistance Program.
Implemented internal controls by creating new policies and procedures.
Consulted management during fringe benefit negotiations.
Negotiated contract pricing with vendors.
Consulted with individuals and small business owners and assisted them with reduction in tax burden; reduced average tax rate by 5%.
Prepared over 100 individual, partnership, corporate, and fiduciary Federal and State tax returns.
Improved assembly process by recommending new procedures.
Proposed new methodologies for cost reduction and improved efficiency; eliminated bottlenecks in assembly process.
Held daily and monthly meetings to improve lean manufacturing process.
Assisted with general ledger, payroll, and account reconciliation.
Prepared individual and small business tax returns, including 1040 and supporting schedules.
Monitored Accounts Payable/Receivable; processed Payroll.
Reconciled general ledger accounts, monthly financial statements, and cash flow statements.