Payroll Officer resume examples

Check our hand-picked these Payroll Officer resume examples for your next role and increase your chances of getting hired. For a quick start with your own resume, you can edit any of our examples. It takes up to 10 minutes to create a resume using Resumist builder. Download your perfect resume and start your job application today!

Skillful Payroll Officer resume

Kimberly Porciuncula
Professional Profile

Senior payroll specialist, with solid technical knowledge, committed to delivering the highest level of payroll related services to clients and customers, in line with service level agreements and legal reporting obligations. Offers 18+ years of multi-state Australian payroll and compliance experience using a variety of HRIS/Payroll systems, with the flexibility to adapt to either a HR or Finance focused payroll environment.

Key Skills and Personal Attributes
  • Analytical skills
  • Mathematical/reconciliation skills
  • Investigative approach
  • Problem solving
  • Multiple payroll systems
  • Time management
  • Manage conflicting and non-negotiable deadlines
  • High attention to detail
  • Independent worker
  • Relationship building
Achievements
  • Led the successful implementation (together with the payroll team of Atlas Copco Australia) in demerging Epiroc Australia's payroll and reporting structure from Atlas Copco Australia as per a global initiative to create a separate entity in the Mining and Rock division (Epiroc) on 1 November 2017.
  • Implemented a new timesheet upload process that increased the accuracy of manual timesheets during the fortnightly payrun and decreased the time and financial cost of having to process ad-hoc pay cycles.
  • Automated a manual process in the payroll system to maintain superannuation and LSL accruals locally for outgoing Epiroc Australia expats
  • Identified and corrected the overpayment process at the University of Sydney, where overpayments from previous financial years were only being recovered as net overpayments instead of gross overpayments, resulting in a cumulative loss of funds over several years.
  • Reviewed and implemented additional checks in the payroll process for The University of Sydney to assist in identifying duplicate leave entries prior to finalisation to prevent overpayments.Automated the manual process of maintaining the fortnightly SmartSalary novated lease process for the University of Sydney.
  • Created a Remuneration Package calculator for SAI Global using Excel to assist the payroll team in accurately breaking down the components of complex packages that included grandfathered agreements such as super top-up, and various vehicle benefit options. This calculator is still currently being used by SAI Global.
Work Experience
09/2017 to Current
Payroll Analyst Epiroc Australia Pty Ltd Blacktown, NSW

Responsible for the full function processing and compliance of Epiroc Australia's national payroll (600+ employees).

  • Processing the fortnightly payroll and ad-hoc pay cycles using multiple awards and EBAs, or National Employment Standards as per Fair Work Australia.
  • New hires, terminations, allowances and deductions maintenance
  • Month end reporting - third party deductions, monthly payroll tax, monthly superannuation remittance via Colonial First State clearing houseSupporting the Finance team in the Philippines and Malaysia with payroll accounting reports and queries
  • Processing annual company Variable Compensation benefits, quarterly sales commissions, and annual salary review
  • End of financial year process and STP reporting, including payment summary distribution
  • Liaising with the Epiroc office in Belgium to accurately maintain local superannuation for outgoing Australian expat workers
  • Maintaining workers compensation and salary continuance
  • Calculating overpayments and negotiating repayment plans.
  • Preparing audit requests from State Revenue offices.
  • Mapping pay codes and reconciling payroll clearing accounts.
  • Training and mentoring support officers to process the payroll.
  • Identifying areas to improve the accuracy rate and time spent processing the payroll.
03/2014 to 09/2017
Senior Payroll Officer The University of Sydney Forest Lodge, NSW

Shared responsibility with other Senior Payroll Officers in the fortnightly and ad-hoc pay run for 12,000 permanent and casual, professional and academic staff, using AscenderPay (previously Alesco Talent 2) payroll system.

  • Running the pay includes uploading of timesheets and SmartSalary deduction files; investigating error alerts triggered by the system; processing salary level increments; processing Centrelink Paid Parental Leave payments; running DiscovererPlus reports to identify unpaid transactions, duplicate leave entries and flag potential overpayments; checking and analysis of payroll reports; checking termination/redundancy payments and any other special pays; reconciling the payroll file to the bank file; reconciling the deduction file; preparing the paperwork and payroll report for sign-off; uploading the bank file into NAB Online. Running electronic payslips, costing and closing off pay periods.
  • Ownership of the redundancy function that provides a specialised service to the HR Relationship Group by assisting them with redundancy calculations. Processing payments for voluntary and involuntary redundancies and highly confidential separation agreements.
  • Complex sick leave and long service leave reconciliation.
  • Reconciling the SmartSalary salary sacrifice deduction file
  • Mentor and train the payroll officers and other members within the HR Service Centre to investigate and solve payroll queries.
  • Act as an escalation point of complex payroll queries.
07/2013 to 10/2013
Senior Payroll Specialist Thales Australia Sydney Olympic Park, NSW
A 3 month contract overseeing the accurate processing of payroll and ad-hoc payments made by the payroll transaction team, ensuring data integrity for masterfile changes, payroll accounting duties, and that compliance with current legislation and audit requirement is achieved.
  • New hires and processing all masterfile changes (salary, health, pay adjustment etc.)
  • Checking and approving ad-hoc payments prepared by the payroll administrators
  • Overseeing the progress and action of service requests logged in NeoCase
  • Investigating and responding to escalated queries
  • Preparing weekly, fortnightly and monthly payroll breakdown report
  • Monthly superannuation reconciliation report
  • Reconciling novated lease wash-ups using advice from SG Fleet
  • Maintaining and reconciling the payroll clearing account (net pay clearing, PAYG clearing, superannuation clearing, deduction sub-accounts)
  • Documenting procedures and creating process checklists to assist with audit compliance
06/2012 to 03/2013
Senior Payroll Officer SAI Global Pty Ltd Sydney, NSW
Full function ADP processing of 1,200 fortnightly employees across 4 divisions and delivering payroll accounting support to the Finance team.
  • New hires, intercompany transfers, masterfile changes
  • Calculating and cross checking all termination types
  • Responding to payroll queries
  • End to end payroll process that included coding and entering manual casual timesheets, overtime claims, kilometre reimbursements, on call allowances, Centrelink Paid Parental Leave payments, running payroll and costing processes in the system, investigating and explaining pay variances, reconciling the payroll and producing final reports with supporting documentation, uploading the EFT file into Westpac Online and running electronic payslips
  • Fortnightly remittance of group taxes, reconciliation and remittance of superannuation through BT Clearing House online
  • Monthly remittance of deductions
  • Running month end process - posting pay details to the journal, posting journals to the general ledger, reconciling payroll reports to the general ledger account, running costing, leave liability and headcount reports, reporting of multi state company payroll tax liabilities
  • Miscellaneous projects - system data integrity checks, annual salary review data checks
06/2009 to 06/2012
Senior Payroll Officer Downer EDI Shared Services North Ryde, NSW
Full function Oracle payroll processing of 350 fortnightly salaried, 25 fortnightly wages, 40 monthly salaried, and 20 fortnightly Papua New Guinea expatriate employees. Waged EBA's include the call centre and Internal Technicians awards.
  • New hires and 457 visa check procedures
  • Processing all termination types within NES guidelines, calculating taxes in accordance with ATO requirements and checking LSL accrued through the appropriate state board
  • Processing manual payments, deductions, allowances, novated lease wash-ups, salary sacrifice super requests, leave requests, rate changes, LAFHA and back payments where due
  • Running payrolls and reconciling pay reports; loading bank files into ANZ online and releasing funds when payrolls have been approved by senior management
  • Master data maintenance
  • Supplying pay reports and costing details to Finance
  • Payslip distribution
  • Reporting system configuration faults by raising "bug" incident reports to assist in improving payroll system accuracy and performance
  • Assisting the Oracle system support team to clear "bug" items in the development and testing of solution patches in test environments before it it is deployed in the Production payroll environment
  • Responding to payroll queries
  • Creating employee files and maintaining a shared payroll system
  • Training new payroll officers
06/2008 to 06/2009
Assistant Financial Accountant Mobile Messenger Australia Pty Ltd Sydney, NSW
Payroll accounting/financial accounting focused role using MYOB. Stand-alone fortnightly payroll preparation for approximately 90 employees in Australia and New Zealand.
  • Preparing timesheets and payroll exception reports for submission to third party vendor (AussiePay)
  • Uploading payroll files from AussiePay into MYOB and reconciling payroll accounts
  • Remitting tax payments to the Office of State Revenue (Australia) and Inland Revenue (NZ) and KiwiSaver superannuation payments
  • Raising accounts payable invoices and preparing paperwork for review and sign off by the authorisor
  • Preparing payments in Westpac business banking for approved accounts payable invoices
  • Processing monthly credit card revenue payments through St George merchant website
  • Following up reminder and recovery procedures for overdue accounts
  • Recording financial transactions and journal entries in MYOB
  • Assisting the Financial Accountant in the month end reconciliation of general ledger accounts
02/2008 to 06/2008
Payroll Specialist, Shared Business Service Boral Ltd Prospect, NSW
Payroll processing using Chris5/21 to pay 360 weekly construction and materials wage employees from Western Australia and South Australia in accordance to various EBA's and conditions of employment. This includes the Quarry Workers' WA Award, Transport Workers WA Award, Transport Workers (Passenger Vehicles) SA Award.
  • Data entry of timesheets, workers compensation and applications for leave
  • Weekly processing of the payroll that include checking various reports to detect errors in payment, such as this pay vs last pay, variance reports, etc.
  • Ensuring RDO's are correctly deducted from their pay, leave loading is correctly applied to annual leave taken, hourly rates and allowances for each employee matches the award class they are set up under
  • Reconciling the weekly payroll data, including off-cycle manual payments, termination payments, and payments made in advance (leave).
  • Creating new starters and maintaining employee details, such as transfers, rate changes, personal deductions and taxation details.
  • Processing terminations
  • Process award and EBA rate increases and back payments if due.
  • Complete average weekly and labour price index surveys from the Australian Bureau of Statistics every quarter. Complete reports requested by the Western Australia Long Service Leave board for employees and organise cheque payments for amounts due every quarter.
05/2007 to 02/2008
Payroll Administrator United Group Limited North Sydney, NSW
9 month contract full function payroll role using both Aurion pay system and Pronto time and attendance to pay multi-state weekly Resource and Infrastructure wage employees.
  • Processing hours entered into Pronto and transferring interpreted data into Aurion
  • Reconciling reports between Pronto and Aurion
  • Processing termination payments
  • Building relationship with site administrators
  • Responding to payroll queries
  • New hires, local and 457
  • Maintenance of payroll and employee data
12/2005 to 05/2007
Payroll Assistant NSW Police NSW Police Headquarters, Parramatta, NSW
Contract role entering and maintaining payroll and employee data using SAP.
  • New hires, data maintenance, salary changes, allowances, deductions
  • Producing hard copy payslips
  • Completing Centrelink and Family Assistance work reports
  • Completing bank and finance company work details request
  • Filing and other administrative duties
03/2005 to 10/2005
Debt Recoveries Officer NSW Department of Education and Training Blacktown State Office, NSW
Ownership of a highly sensitive special project which was the recovery of the salary overpayments.
  • Investigating and calculating overpayments
  • Raising overpayment case files (producing notification letter, calculation and repayment options)
  • First point of contact for overpayment queries
  • Negotiating repayment plans with employees
  • Maintaining a register of overpayments paid and outstanding
  • Sending reminder notices for overdue files
  • Referring aged cases and writing case reports to collection agencies
  • Referring unrecoverable debts to Finance with a report detailing recommendation to be written off as a bad debt
05/2001 to 03/2005
Payroll / Support Officer NSW Department of Education and Training Blacktown State Office, NSW
Trained into a Payroll Officer role from a general Support Officer role. Responsible for entering and maintaining data into IBM AS400 payroll system for a share of casual NSW Department of Education employees that include teachers, principals, school administrative staff, general assistants, farm assistants, tutors, senior education officers and clerical officers/crown employees.
  • Manual timesheet entry for casual and temporary staff
  • Enter leave applications and maintain records
  • Complete Centrelink and Family Assistance reports
  • Calculate back payments/overtime
  • Process maternity leave applications
  • Relieving at switchboard/front desk reception
  • General filing
Education
2004
Certificate IV: Business Services (Accounting) Western Sydney Institute of TAFE Blacktown, NSW, Australia
1998
Higher School Certificate Quakers Hill High School Quakers Hill, NSW, Australia
Referees
Janet McQueen
HR Business Partner, Epiroc Australia
0400 609 146
 
Lindley Itable
Finance Team Leader, Epiroc Australia
​0407 454 088
Kathy Hutton
(Previous) Team Leader, Salaries payroll, Downer EDI Shared Services
0438 254 670
https://au.linkedin.com/in/kathy-hutton-18007131
 
Massooda (Maz) Evans
(Previous) Project Payroll Manager, SAI Global Pty Ltd
​0416 117 123 
https://au.linkedin.com/in/maz-massooda-evans-b5a22a5a 
Do you want similar resume?

Popular Payroll Officer resume designs

According to our data, these resume designs are the most suitable for Payroll Officer. You can easily get a similar resume design in 10 minutes. Just select the one you like the most!

Job-winning Payroll Officer resume

Dennis Reyes
Professional Summary

To hold a position of responsibility commensurate to my qualifications and experience where I can be of best service to the organization, and to pursue a long-term goal in Finance and Accounting where my competence and skills gained from education and experiences be potentially enhanced in a highly motivated multi-cultural company. A Degree Holder in Accountancy with extensive experience in various areas in finance and accounting including, but not limited to: day to day accounting process and procedures, financial statements and reporting, auditing and Payroll Preparations. Proven interpersonal communication skills having dealt with diverse professionals in different fields.

Trustworthy [Job Title] focused on honoring company ethics and preserving confidentiality. Detail-oriented [Job Title] who consistently exhibits sound judgment when scrutinizing complex financial documents.
Skills
MS Office Applications such as Word, Excel and PowerPoint, Accounting Manager Software and Peachtree Accounting Software Can handle pressures and can work with minimum supervision
  • Accounting operations professional
  • Advanced bookkeeping skills
  • Self-motivated professional
  • MS Office Suite
Work History
05/2012 to Current
Accounts Payable Accountant Alpha Tours LLC Dubai, UAE
  • Al Owais Building Port Saeed Deira, Dubai, United Arab Emirates About the Company Leading Destination Management Company in the GCC.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Accomplishes accounting and organization mission by completing related results as needed.
  • Pays vendors by monitoring discount opportunities; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
  • Check, control and post all suppliers' invoices as per their contract price and terms.
  • Make all the payments as per their due dates.
  • Ensure monthly reconciliation of all the suppliers Respond to all vendor inquiries Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices Assist in month end closing Reconcile vendor statements, research and correct discrepancies Actively participate in further reviews and development of the company's invoice processing and payment process, as the business grows.
02/2010 to 03/2012
Financial Analyst and Payroll Officer 02 He and Sons Corporation Cagayan de Oro City, Philippines
Responsible for the Monthly preparation of Financial Statements.       Handles Accounting Books, Processes and Transactions affecting subsidiary companies.       
Monthly posting of entries in General Accounts.       
Preparation of Monthly Bank Reconciliation Statements for the company bank accounts.       
Weekly Monitoring of Inventories which should be reflective to the Cost of Sales recorded per books.        
Daily input of Supplier's invoices to the Peachtree System (Accounting Software).       
Reconciliation of Supplier's Accounts in order to come up with the correct amount owing to them.        
Payroll preparation of 200 employees and review for employees with confidential Salary rates every 10th and 25th of the month.     Responsible for the computation and Process of Daily Time Records of employees every 10th and 25th of the month.         
Responsible in computation of Government remittance deductions, Income tax deductions and personal loans to the company.        Ensure that the payroll is approved by the Department Head before it is released.       
Responsible for ensuring that the payroll will be released every 15th and 30th day of the month.       
Responsible for safekeeping of soft copy and hard copy of payroll files. Responsible for preparation and submission of Government remittances.       
Monitoring of overdue accounts receivables and conduct follow up of payment.       
Responsible for monitoring and issuing of checks to payables.        Preparation and releasing of check vouchers and checks for payables. Petty Cash Custodian.        
Responsible for Company Bank Transactions.         
Do other functions as maybe instructed to do so.
03/2008 to 09/2009
Internal Auditor PG Management Corporation Cagayan de Oro City, Philippines
  • Perform appraisal procedures that has been assigned by the department, on whether operating units under review has complied with established criteria, standards, policies and procedures Conduct inventory count on company warehouses and assessing the accuracy of inventory records.
  • Conduct actual Cash Count on Affiliated Companies Cash on Hand and Petty Cash Funds and assessing the validity of expenses incurred.
  • Perform Surprise Cash Count of Petty Cash Fund, Sales and Inventories on Sales Force on the Field.
  • Perform tests on Receivables by doing Actual Confirmation in Customers establishments.
  • Perform an assessment procedure that was assigned by the department to test the efficiency and effectiveness of the policies and procedures of an operating unit under review Propose and design policies and procedures that will protect and preserve the assets of an operating unit under review Exercise such other responsibilities and perform such other duties and functions, that has been assigned by the Department Head, that are necessary for the achievement of the goals and objectives Performs all other duties and functions as may be deemed necessary Career Service Professional Eligibility Examination Republic of the Philippines.
RN Pelaez Hall, Carmen 16 PG Management Corporation
  • About the Company.
  • PG Management Corporation is established as the management arm of the ZEALEP, Inc., parent company.
  • The company provides management services such as internal audit, accounting, human resource, sales and marketing services and others to the 20 companies affiliated under the ZEALEP Group of Companies.
Financial Analyst/Payroll Officer Petty Cash Custodian
  • Responsible for the Monthly preparation of Financial Statements.
  • Handles Accounting Books, Processes and Transactions affecting subsidiary companies.
  • Monthly posting of entries in General Accounts.
  • Preparation of Monthly Bank Reconciliation Statements for the company bank accounts.
  • Weekly Monitoring of Inventories which should be reflective to the Cost of Sales recorded per books Daily input of Supplier's invoices to the Peachtree System (Accounting Software).
  • Reconciliation of Supplier's Accounts in order to come up with the correct amount owing to them Payroll preparation of 200 employees and review for employees with confidential Salary rates every 10th and 25th of the month.
  • Responsible for the computation and Process of Daily Time Records of employees every 10th and 25th of the month Responsible in computation of Government remittance deductions, Income tax deductions and personal loans to the company.
  • Ensure that the payroll is approved by the Department Head before it is released.
  • Responsible for ensuring that the payroll will be released every 15th and 30th day of the month.
  • Responsible for safekeeping of soft copy and hard copy of payroll files.
  • Responsible for preparation and submission of Government remittances.
  • Monitoring of overdue accounts receivables and conduct follow up of payment.
  • Responsible for monitoring and issuing of checks to payables.
  • Preparation and releasing of check vouchers and checks for payables.
  • Responsible for Company Bank Transactions Do other functions as maybe instructed to do so.
Education
2007
Bachelor of Science: Accountancy
Liceo de Cagayan University - Cagayan de Oro City, Philippines
Accountancy
Liceo de Cagayan University - Parang Cagayan de Oro City
Accomplishments
  • Passed the Career Service Professional Eligibility Examination Republic of the Philippines year 2009
References
REFERENCES and PERSONAL DATA Available Upon Request
Do you want similar resume?

Top Payroll Officer skills

Take a look at the most common Payroll Officer skills, don't hesitate to use them in your resume to catch recruiters' attention.