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Skillful Project Administrator resume

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Professional Summary

Results oriented professional with forward thinking and resourceful approach to managing departmental demands. Quality driven and deadline focused with a capability for overcoming challenging issues while maintaining daily position responsibilities.

  • Understand the high importance of prioritization and efficiency at a high pace while ensuring accuracy
  • Ensures Supervision has sufficient resources at their disposal to complete projects

  • Ability to operate effectively, regardless of any current obstacles
  • Ensure strict confidentiality regarding all business and client matters.
  • Approachable, adaptable and a consistent team player
Work History
November 2018-Current HR Coordinator | Willows Construction (2001) Ltd. | Drayton Valley, AB
  • Verified and finalized arrangements to ensure smooth and efficient travel for all employees.
  • Consulted with internal and external clients to assess travel requirements, document needs and discuss options.
  • Complied with company standards while preparing internal, informal and official documentation.
  • Reviewed human resource paperwork for accuracy and completeness by verifying, collecting and correcting additional data.
  • Entered personnel and subcontractor data into a central database.
  • Completed employee employment verifications and unemployment paperwork in a timely manner.
  • Dailies included Payroll, managing all Flight/Camp reservations, manpower reporting, signage on documentation for Invoicing purposes (OT Requests, LEMs, shipping/receiving), kept an accurate, consistently updated schedule of all Employees on-site and their complete information
  • Authored, maintained, and distributed a myriad of reports including LEMs for Accounting, Payroll and Invoice purposes, daily accountability reports for Client and Construction and information pertaining to any Employee Information (termination, hiring packages, disciplinary forms, etc.)
  • Ensured Suncor procedures, assisted Corporate HR, kept accurate tracking system for Camp/Aviation Forecasting purposes, tracked and maintained Vehicle Fleet information (renewals, vehicle maintenance/repairs, mobilizing and demobilizing new or damaged vehicles, recorded and tracked fuel cards),  adjusted schedules for on-site & camp route bussing through Suncor Ground Transportation Service
  • Managing multiple electronic repositories of communications internally and externally as electronic inboxes & on-line requests for information.
  • Handle time-sensitive material including but not limited to confidential letters, urgent packages, and Turnover. Ensure Turnover is tracked, scanned, uploaded and documents are delivered in a timely manner.
  • Consistently abide by business procedure guidelines.
  • Take direction from multiple supervisors and/or site managers.
  • Maintain all logs and reporting documentation; attention to detail.
  • Examine records to ensure their integrity and completeness.
  • Take and verify requests for retrieval of records and information and respond to requests as deemed appropriate.
  • Reproduce and distribute documents on special request of staff members.
  • As Travel Coordinator, interfaced with the Client, Management and field staff and was generally responsible for the travel needs of 350+ employees.
  • Additional duties include: evaluating budget costs, reviewing subcontract invoicing, assisting HR, resolve organization travel related technical conflicts, research optimal travel alternatives, maintain queues to assure approvals are obtained as well as deadlines met, confirm reservations, distribute tickets along with confirmations to travelers.
  • Research and resolve all incorrect charges with respect to entire travel program.
  • Review travel associated invoices as well as statements for accuracy plus codes for Accounts Payable.
  • Ensure to compare invoices with genuine travel transactions to validate every charge.
  • Adhere to all safety procedures.
  • Direct Administration Assistant to Project Manager and Site Erector.
  • Extensive travel to different parts of B.C./ Alberta for several different types of projects (i.e shutdowns, conveyor demolition on mine site, upgrade of recovery boilers on pulp mill).
  • Labor & Non-Labor Invoicing, Payroll & Timekeeping for Crew of up to 150 on multiple shift schedules, processing all new hires.
  • Reporting to Client, Contractors/Subcontractors, Safety, Project Management.
  • Tracking Shipping & Receiving on Site as well as Service/Materials Purchase Orders.
  • Contacting Vendors for Statements, AP Reconciliations and Invoices.
  • Expense Reports.
  • Attend/participate in Daily Safety Talks and Training Requirements.
  • Scheduling Collaboration, Job Costing for New Bids, Formatting Estimate Bid packages.
  • Travel and Accommodation Coordination for Management and crews.
  • Minor IT Duties (Setting up Ricoh Wireless Printers to Scan, Print, Email, etc., Remote Screen Sharing for Trouble Shooting, Set-Up Entire Mobile Network & All Trouble Shooting as required)
  • Misc. Duties (Writing Correspondence, Pricing Items, Outsourcing, etc.).
  • Site Specific PPE Training
Safety Focused Training such as W.H.M.I.S, OSSA, Injury Prevention Training, CSTS, Air Purifying Respirator, H2S Awareness, including separate Area/Site Specific Training
Most Recent & Applicable References


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Job-winning Project Administrator resume

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Experienced manager brings laboratory and clinical research experience from topClinical CRO. Promoted within one year of service in last role. Consistently recognizedfor attention to detail and exceptional client and vendor interactions. Passionate aboutcontinuous quality improvement. Core Qualifications Bio-analytical External Study QualityCRO Outsourcing & Monitoring.and Compliance. FDA, MHLW, ICH E6 (R2), GCP, GLP,Watson LIMS, ELN, Trial One TrainingEMEA, HS, CAP, CLIA, HIPPA andand Implementation.OECD Regulations.GLP/GCP Phase 1-4 Research.Biosample Operations Management.Vendor/Sponsor Quality andCompliance.
01/2015 to 01/2017
Lab Operations and Outsourcing Manager II PRA Health Sciences Salt Lake City, Utah
  • Bio-anlaytical Lab Services (QPS Labs, Tandem Labs, Intertek, Quintiles, Covance,PharmaNet, PRA Health Sciences, Celerion)Safety and Central Lab Services (LabCorp, PPD, PAML, Mountain Star Labs,Covance, Quintiles, Quest Diagnostics)Pre-clinical Toxicology (Charles River Labs, Experimur, SNBL USA, Covance, WILresearch, MPI research)Clinical CROs (Covance, INC research, PRA Health Sciences, Quintiles, Celerion,PPD) Received Exceeds expectations manager review in first year of service.
  • Decreased QA audit findings from 15 to 6 over the course of leadership anddirection.Accountable for: management and oversight of in-sourced service providersand/or trial vendors: payments, POs, Scopes of Work (SoW), contracts, andbudgets.
  • Managed budgets exceeding $250000.Monitored multiple databases to keep track of deliverable priorities.Communicated proactively and regularly with the national account director ofVendor Quest Diagnostics clinical trail division.
01/2013 to 01/2015
Clinical Trials Project Administrator Salt Lake City, Utah
  • Led all aspects of project cycle from Client introduction, Client on-boarding,Client interaction, Client quote submission, financial grant initiation, sampleshipment arrangement/notification, validation, sample analysis, QC'd/QA'd datacritique, CAPAs, report review and approval/finalization.Regularly worked with corporate accounting on contract and invoice reviews forwork orders and payments.Signatory on final GLP/GCP bio-analytical research reports and reviewedHPLC/MS/MS and UPLC/MS/MS Data.
01/2010 to 01/2012
Vendor Management Lead-Bioanalysis Alcon Labs/Novartis Fort Worth, Texas
  • Outsourced with most major CROs within USA/Canada for pre-clinical and clinicalresearch.Initiated trial related BioA grants exceeding $100K.Prepared weekly 13 vendor updates to inform stakeholders on project status andcompletion.Monitored GLP/GCP research study quality, comliance, deliverables andtimelines.Participated in 13 Vendor study/Facilities QA audits of CROs for contract andGLP/GCP regulation compliance.
01/2002 to 01/2008
Laboratory Operations Staff Trainer Salt Lake City, Utah
  • Responsible for assessing and developing standardized Laboratory "BestPractices".Received team Award 2003 "going above and beyond call of duty award" thatgenerated over 1 million dollars in revenue in one month for the division.Trained new staff on bio-analytical laboratory functions including wet labtechniques.
  • Utilized and trained staff on HPLC/MS/MS and GC/MS/MS analyzers andassociated compliance and 21 CFR part 11 software systems.
01/2001 to 01/2002
Lab Research Scientist Previously Tandem Labs Salt Lake City, Utah
  • Functioned in Senior Scientist Capacity in the department; duties included butnot limited to: training new staff, revisions of Standard operating Procedures,research and method development.Part of core manager core team.
01/1999 to 01/2000
Toxicologist Legacy Health Systems Portland, Oregon
  • Senior individual contributor in a clinical, medical and forensic chemistry underCAP and SAMHSA regulated environment.
01/1995 to 01/1999
Positive Certifying Scientist and Evening Shift Team Lead Labcorp Montgomery, Alabama
  • Performed supervisory review of analytical chromatography data generated byImmunoassay, GC/MS/MS and Thin Layer Chromatography.
Education and Training
Bachelor of Science: Clinical Laboratory SciencesUniversity of South Alabama Alabama, USA Clinical Laboratory
Professional Certification and Courses Professional Development DiSC and Customer Service (8 Contact Hours) AlabamaReference Labs, Montgomery Alabama.Business Writing (12 Contact Hours) Alcon Labs/Novartis, Fort Worth Texas. HowTo Communicate with Professionalism (12 Contact Hours) Alcon Labs/Novartis,Fort Worth Texas.Velquest Operator Training CFR 21 Part 11 Software Covance (Previously TandemLabs), Salt Lake City Utah.Managing Multiple Projects, Objectives and Deadlines (SkillPath) Covance(Previously Tandem Labs), Salt Lake City Utah.Secrets and Development in GC and GC/MS (Agilent Technologies) Covance(Previously Tandem Labs), Salt Lake City Utah.GCP/HIPS Certification by CITI.Basic Life Support by American Heart Association.
21 CFR part 11, Basic, budgets, Business Writing, chemistry, contracts, corporate accounting, Client, Client interaction, Customer Service, databases, financial, GC, GCP, GLP, grants, HPLC, leadership, Life Support, director, Managing, POs, quality, QA, Quest, research, research reports, Safety, supervisory, Tandem, validation

Top Project Administrator skills

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Experienced Project Administrator resume

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Professional Summary
Highly experienced accounting professional with 8+ years of knowledge in financial reporting and analysis for a variety of industries. Proven effectiveness in managing, creating and analyzing monthly, quarterly and annual reports to deliver timely financial results.  Versatile team player eager to contribute towards actively supporting the success of an organization offering opportunities for growth in exchange for superior performance.

  • Fiscal budgeting knowledge
  • Risk analysis & management
  • Data analysis & management
  • Corporate tax planning knowledge

Technical proficiency in

  • Peachtree (Sage) Accounting Software
  • QuickBooks
  • Oracle
  • Microsoft Office Suite

  • Fluent in  English  and Spanish
Work History
Controller Blanco Enterprises, Inc - Puerto Rico 12/2017 - Current
  • Oversees daily financial functions, including accounting, payroll, and financial reporting.
  • Responsible for analyzing complete general ledger, accounts payable/receivables vouchers for 16 housing projects to comply with funding federal agencies and board of directors guidelines.
  • Introduced internal controls to monitor critical areas of financial control and devised corrective actions to address risks or deficiencies in accordance with GAAP compliance.
  • Guide financial decisions by establishing, monitoring, and enforcing policies.
Senior Accountant Carlos Feliciano Sánchez, C.P.A.-P.S.C - Puerto Rico 03/2015 - 12/2017
  • Liable for generating, interpret and process various reports in accordance to GAAP, including analyzing and revising chart of accounts, general ledger and general journal entries.
  • Trained 3 direct hires on accounting principles and company procedures.
  • Increased revenue by creating new sales opportunities while identifying client needs in order to improve their business' efficiency.

Project Administrator Ingersoll Rand, Trane Puerto Rico, LLC - Puerto Rico 10/2014 - 03/2015
  • Responsible for general administrative functions to support the Channel/Control & Contracting fulfillment process
  • Coordinate/communicate with Area Service Manager, Project Managers, Account Managers, & Field Technicians to validate and reconcile project costs and revenue, ensuring accuracy and timeliness.
  • Effectively in charge of the invoicing process and coordinated format, layout and attachments.
Accounting & Tax Specialist Professional Efficient Services - Puerto Rico 12/2013 - 09/2014
  • Managed to effectively decreased the company's accounts receivables by 45%.
  • Recognized for efficiently and effectively preparing individual and  corporate tax returns for 25+ businesses in a timely fashion
Accounting & Tax Specialist Carlos Feliciano Sánchez, C.P.A.-P.S.C - Puerto Rico 02/2009 - 07/2013
  • Responsible for processing payroll quarterly returns for over 250 employees
  • Increased retained earnings by providing visibility of internal controls to business owners and department heads leading to opportunities for more efficient processes.
Bachelor of Arts: Business Administration - Accounting University of Puerto Rico, Río Piedras Campus - San Juan, Puerto Rico June 2013