- Thorough knowledge of governing supply regulations, records control, policies, procedures, and instructions applicable to the specific assignment.
- Knowledge to conduct extensive and exhaustive searches for required information; reconstructs records for complex supply transactions; and/or provides supply operations support for activities involving specialized or unique supplies or others that are unique to the organization's mission or are seldom handled.
- Knowledge to perform routine aspects of supply specialist work based on practical knowledge of standard procedures, where assignments include individual case problems related to a limited segment in one of the major areas of supply management (e.g., inventory management, excess supplies).
- Knowledge on inventory management of all office supplies and forms for government facilities, which includes ordering and inventory control. This includes inventory of stock, identifying excess and entering new items into the system (IFCAPS/GIP) as needed, and managing material to prevent loss.
- Extensive Knowledge on purchasing/material up to $3,500 procurements before purchase.
- Performs a complete review of recommended sources and conducts necessary market research to provide the most competitive best value for the organization.
- Prepares findings and documents to meet audit agency requirements.
- Assists in monitoring contract performance and assists in contract termination that includes monitoring contract performance through telephone conversations, correspondence, site visits, progress reports, and analysis of payment provisions, and other requirements stated in the contract.
- Organize the workload and the proper sequence by planning and executing duties in accordance with the required timeline, and prioritizing accordingly.
- Provides reports/printouts (GIP/IFCAPS) at the request of the leader/supervisor.
- Create, populate, and maintain inventories for services with recurring supplies.
- Inventory Supplies; upload them into the inventory's GIP Primary System thus maintaining the required PAR level minimizing outage.
- Experience that includes purchases of special purpose commercial items and basic technical and professional services; purchases of non-personal services.
- Performs and follows established procedures to procure off-the-shelf materials, which are available from numerous commercial resources.
- Responds to customer needs to procure repetitive items or services for which specifications have become standardized and where established competitive markets and price competition exists.
- Reviews requisitions to determine if proper specifications or purchase descriptions are included in solicitation documents.
- Prepares invitation for bid (IFB), Request for quotation (RFQ) or Request for proposal (RFP) ensuring that technical descriptions and appropriate contract clauses are included.
- Develops source lists of responsible contractors, uses primarily firm fixed-price, time and materials to include indefinite delivery, or similar contracts using standard clauses.
- Performs detailed analysis of responses to solicitations, including price reasonableness, adequacy of competition, compliance with solicitation, and probability of meeting requirements.