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Skillful Accounts Payable Assistant resume

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Professional Summary

10+ years of marketing associate and office assistant experience; Always exceeds employer's standards inputting the needs of the company first. Proven ability to organize and manage tasks while meeting deadlines; Team player with an eye for details and excellence in drafting and analyzing documentation and reports; Aptitude in building solid rapports with clients and staff from diverse backgrounds; Strategic coordinator and problem solver; Strong communication, presentation, and clerical skills.


Competent Logistics Manager skilled at building and managing effective teams. Offers more than 10 years in logistics management in a warehouse setting.  Efficient transportation logistics professional well-versed in materials management and inventory reconciliation. Highly organized and detail-oriented with a talent for accurate shipment tracking and problem resolution.


Logistics Manager with over 10 years overseeing operations, transportation, distribution and logistics for Fortune 100 companies. Trained facilitator with outstanding interpersonal and negotiation skills.
Skills
  • Microsoft Suite
  • Gerber Web PDM
  • AS 400: Import Classifications and Regulations
  • ASW, Simparel Database systems, 
  • Supply chain and resource management
  • Warehouse management systems
  • Expense control
  • Deadline-driven
  • Expense control
  • Materials accountability
  • Procurement specialist
  • Materials lifecycle expertise
  • Project management
  • Excellent time management
  • Expense allocation
  • Process improvement
  • Proactive
Work History
Costing/ Accounts Payable Assistant, 09/2008 to Current
 Hanky Panky Ltd – Hollis, NY
  • Analyze and review prototypes for labor costing.
  • Negotiate target labor costs with planning.
  • Assist production manager in prioritizing patterns and cut lead times for the upcoming season.
  • Process weekly invoices for sewing contractors.
  • Determined the most cost-effective procedures and routes for shipments.
  • Translated business needs and priorities into actionable logistics strategies.
  • Gathered, logged and monitored all shipping data.
  • Minimized damage and repair costs through careful management and preventative maintenance.
  • Took corrective action in the case of accidents and delays to minimize extra expenses.
  • Managed shipment schedules to maximize productivity and cut costs.
  • Monitored the workshop work flow for [Number] employees.
  • Reviewed and analyzed data from companies in non-competing industries to amass strategic insight.
  • Presented carrier-performance metrics and monthly costs reports to executive team.
  • Assigned shipments to carriers in the centralized database.
  • Supervised the work of [Number] transportation personnel.
  • Communicated with dispatchers, warehouses and customers regarding outgoing orders.
  • Prioritized order security, accuracy and on-time pickup and delivery.
  • Coached [Number] other employees and assisted with quarterly performance reviews.
  • Created an annual budget and developed a comprehensive plan to accomplish company objectives while staying within budget.
  • Prepared documents for shipment claims submissions.
  • Updated the database with changes in carrier status.
  • E-mailed suppliers, carriers and customers with shipping updates.
  • Received all imported goods and checked product condition and count.
  • Oversaw return and exchange processes from customer to supplier.
  • Cultivated a positive rapport with fellow employees to boost company morale and promote employee retention.
  • Recommended investments in technology, capital, equipment systems and other assets to improve service quality.
  • Conducted research on logistics operations, including literature reviews, interviews and site visits.
Quality Control Assistant Managing Supervisor, Hanky Panky
  • Supervise finished goods receiving, conduct receiving variances, QC inspections and receiving all finished goods totaling over 100k units per week.
  • Manage data /report maintenance and analysis.
  • Assist QC manager in prioritizing goods and special projects through QC.
Production/Operations Coordinator, Hanky Panky
  • Produce weekly reports to assess and analyze delivery schedules for contracted work orders Communicate daily with contractors to negotiate ETA's for sample and finished goods sewing needs.
  • Coordinate and problem solve with management and all departments to ensure the product is made, delivered and is shipped from the warehouse to the customer.
  • Conduct continuous correspondence with sales and planning to negotiate product time lines for customers Assist production manager in various special projects Assign weekly cutting schedule for sewing contractors of 60k-100k units.
Chargeback Analyst, Hanky Panky
  • Analyzed routing and shipping information for compliance.
  • Negotiated reversal of 80K-100K in chargeback's from customers.
Import Production Associate, 06/2007 to 07/2007
 Baby Togs Inc – New York, NY
  • Researched and updated TSA classifications and regulations.
  • Organized design tech packs for merchandising and design departments.
  • Maintained style information, purchase orders, and shipment tracking using AS400.
Production Assistant, 05/2004 to 07/2005
 J Two Inc – New York, NY
  • Implemented and tracked time and action calendars, seasonal fit samples, filing systems.
  • Maintained quality assurance standards for vendors.
  • Corresponded with clients and vendors domestically and overseas.
  • Entered data and followed up for invoicing and purchase orders.
Office Assistant, 10/2002 to 01/2003
 Williams Capital Group, LLC – New York, NY
  • Assisted administrative staff in filing, answering phones and data entry.
  • Updated and revised mailing lists.
  • Executed incoming and outgoing mail operations.
Marketing Assistant, 07/1999 to 09/1999
 Bob Mackie Designer Handbags & Accessories – Brooklyn, NY
  • Coordinated sales and customer service techniques.
  • Evaluated sales information for marketing development.
  • Submitted data regularly in database.
Senior Page, 10/1999 to 03/2001
 New York Public Library – New York, NY
  • Routed and answered all reference and information queries.
  • Retrieved books, articles, and photo artifacts for library patrons.
  • Processed new photography and art books for the department.
  • Handled and performed all aspects of book preservation and conservation.
Supervising Secretary, 09/1998 to 03/1999
 Berkshire Farm Center and Services – Canaan, NY
  • Established administrative and operations procedures for the office.
  • Supervised a staff of five interns.
  • Scheduled and tracked appointments for the Regional Director.
Community Liaison, 09/1996 to 08/1998
 Former NYS Governor David A. Paterson – New York, NY
  • Managed and coordinated senate interns daily during his time as a NYS Senator.
  • Acted as an advocate on behalf of constituents with various state and city agencies.
  • Aided at various fundraisers and award ceremonies.
  • Established and performed various office manager duties.
Education
Bachelor of Arts: Production Management, SUNY Fashion Institute of Technology - New York, NY
 Production Management & Related Industries
Associate of Applied Science: Fashion Merchandising Management, CUNY Borough of Manhattan Community College - Manhattan, NY
 Fashion Merchandising Management
Associate of Applied Science: Office Administration, L.V. -
Office Administration
Bachelor of Science: Production Management, SUNY Fashion Institute of Technology - New York, NY
 Production Management & Related Industries
Associate of Applied Science: Fashion Merchandising Management, CUNY Borough of Manhattan Community College -
Fashion Merchandising Management
Associate of Applied Science: Office Administration, Delete -
Office Administration

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Job-winning Accounts Payable Assistant resume

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Professional Summary
Self-motivated Accounts Payable and Accounts Receivable Clerk offering a strong work ethic and determination to complete tasks in a timely manner. Accurate and detail-oriented with bookkeeping eperience.
Core Qualifications
  • Customer Service
  • Problem Solving & Analytical
  • Creative and Self-motivated
  • Banking
  • Data Entry
  • Detail Oriented and High Accuracy
  • Microsoft Outlook & Lotus Notes
  • Microsoft Word & Excel
  • 3-Way Matching and 10 Key
  • 60 WPM
  • Quickbooks Experience
  • Alpha Numeric 8800
Experience
Accounts Receivable Clerk - Temporary
November 2017 to February 2018 East Texas Copy Systems － Tyler, TX
  • Processed and posted daily deposits, cash and credit card payments
  • Processed monthly recurring payments
  • Communicated with customers for billing questions, issues, and payment arrangements
  • Contacted and collected on past due accounts
  • Transmited deposits to the bank and prepared manual deposits as needed
  • Maintained all backup documentation and filed accordingly
  • Maintained petty cash fund
Administrative Assistant
September 2014 to July 2017 The DeMarco Family Trust － Dallas, TX
  • Assisted in bookkeeping duties
  • Performed accounts payable and accounts receivable duties
  • Helped maintain personnel records for 30+ employees
  • Backed up electronic files
  • Generated monthly and yearly accounts payable and accounts receivable reports
E-Commerce Website Manager / Administrative Assistant
March 2008 to August 2011 The DeMarco Family Trust － Dallas, TX
  • Maintained a t-shirt e-commerce website
  • Established customer database using Quickbooks and Excel
  • Performed invoicing and accounts receivable duties
  • Generated weekly, monthly, and annual reports
Accounts Payable Assistant
February 2000 to February 2005 Compucom Systems － Dallas, TX
  • Responsible for 20 vendors in Accounts Payable Department
  • Matched, batched, coded, and entered invoices daily
  • Researched and resolved accounts payable issues with customers and vendors
  • Maintained cash applications, account reconciliations, and chargebacks
Education
Bachelor of Science : History / Psychology Southwest Texas State University － San Marcos, TX

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Experienced Accounts Payable Assistant resume

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Summary

Seasoned Financial Services professional with years of experience in banking, higher education, and healthcare industries. Proficient in operational support and analysis including deposit processing and operations; accounts payable/receivable; and, accounting. Working knowledge of web-based programs and financial management systems.

Highlights
  • Excellent communication skills
  • Strong organizational skills
  • Adaptive team player
  • Keen attention to detail
  • Critical thinking skills
  • Strong customer service skills
Experience
11/2017 to Current
Accounts Payable Assistant Robert Half － Philadelphia, PA
  • Enter and process invoices for payment in billing systems.
  • Issue checks to employees, contractors, and vendors.
  • Set-up new vendors in database.
  • Research and resolve billing and invoice problems from employees and vendors.
04/2015 to 08/2017
AP/AR Specialist University of California, Berkeley － Berkeley, CA
  • Audited over 7000 campus procurement card transactions annually for the Division of Student Affairs.
  • Responded to and resolved simple to complex student billing issues.
  • Researched vendor statements and initiated payment for open invoices.
  • Supervised and delegated work assignments to student staff.
09/2011 to 04/2015
Item Processing Specialist First Republic Bank － San Francisco, CA
  • Managed foreign check deposit process of nearly $40M 70+ national branches.
  • Coordinated with vendors and other financial institutions to resolve aged and/or escalated domestic and foreign check adjustments and collections.
  • Produced monthly data analysis and reports for management team.
  • Partnered with Cash Accounting dept to balance and reconcile general ledgers for 70+ national branches.
  • Prepared daily journal entries to bank general ledgers and suspense accounts.
03/2011 to 09/2011
Item Processing Specialist Strategic Resources Alliance Inc － San Francisco, CA
  • Balanced and processed 200-500 deposits daily mailed by clients.
  • Processed moderate to high volume monetary transaction requests for various departments received in centralized queue.
  • Balanced and processed Brink's courier deposits for multiple branches via batch files.
03/2001 to 04/2008
Senior Operations Analyst Wells Fargo Bank － Santa Clara, CA
  • Resolved complex and outstanding adjustments minimizing risk to clients, stakeholders and the bank.
  • Led check adjustments and collection processing team.
  • Reconciled general ledgers daily and researched and resolved discrepancies.
  • Served as operations liaison with deposit processing vendor during charter conversion and later for acquisition activities.
Education
2011
Bachelor of Science: Health Sciences California State University East Bay － Hayward, CA

Concentrations: Community Health Education and Healthcare/Business Administration
2008
Associate of Arts: Liberal Studies Chabot College － Hayward, CA Concentrations: Business Administration and Human Development

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