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Skillful Payroll Coordinator resume

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Senior Payroll Coordinator skilled at streamlining processes and documentation with areas of expertise include benefits, payroll processing and employee relations.
  • Ultipro Software
  • ADP
  • Ceridian Web
  • Heartland Web
  • Paychex
  • Stromberg Time and Attendance
  • Multi-State and Local Taxation
  • Attention to Detail
  • Customer Service Oriented
  • Kronos
  • Lawson Payroll System
Bachelor of Arts David N Myers University Cleveland, Ohio Information Technology
Associate of Arts Bryant And Stratton College Parma, Ohio Administrative Assistant
Accel Schools Senior Payroll Administrator | Independence, OH 10/2019 to Current
  • Administrate biweekly payroll for 19 schools for all hourly and salary employees on Ultipro software.
  • Audit all hourly time cards and verify for accuracy and then enter time into import spreadsheet to import for payroll processing.
  • Audit all request paid time off requests and enter into spreadsheet to be uploaded for payroll processing.
  • Audit all new hire information for rate/salary, status, position, and etc to ensure first check is accurate.
  • Audit and finalize all salary final payments for terminations or resignations.
  • Responsible for auditing all PTO carry over and PTO payout at the end of the year.
  • Responsible for end of year payroll processing for fiscal year end reporting.
  • Responsible for tracking benefits in the arrears for employees who go out on a leave of absence and needs to make up payments for.
  • Responsible for the coding of G/L information for multiple jobs worked during the week per employee.
  • Organized and maintained payroll information by entering data, deleting errors, calculating and collecting information.
  • Tracked and applied tax liens, child support and other types of wage garnishments to paychecks.
  • Constructed leave pay schedules, and worked closely with Human Resources to pay out bonuses, severances, stipends, and quarterly bonus payments.
  • Managed files and payroll for over 19 schools.
Olympic Steel Inc. Senior Payroll Administrator | Bedford Heights, OH 01/2018 to 10/2019
  • Processed payroll for 1,355 employees (hourly, salary, union and nonunion) weekly.
  • Tracked and applied tax liens, child support and other types of wage garnishments to paychecks.
  • Submitted child support payments online.
  • Prepared garnishments payments to submit to A/P for processing of checks.
  • Made rate changes (hourly/salary), department changes, supervisor changes, shift changes, G/L coding, and other HR information in Lawson payroll system.
  • Entered all new hires and terminations in Lawson payroll system.
  • Processed termination (severance payments and vacation payment)
  • Resolved vacation and floating holiday accrual plan issues
  • Entered all union dues as well as processed billing payments for all union dues and reconciled any issues.
  • Reduced payroll accrual processing time 10% by using payroll reports and cheat sheets to handle union employees hours in Kronos time keeping system.
  • Handled all manual checks and initiated direct deposits for employees as needed.
  • Activated Bank of America prepaid cards online with bank.
  • Print and ship all live checks.
  • Upload ACH file to bank
  • Handled positive pay for live checks with bank
  • Process payments for safety bonus monthly and quarterly
  • Process sales incentive payments quarterly.
Real Alloy Payroll Coordinator | Beachwood, Ohio 12/2015 to 01/2018
  • Process weekly and semi-monthly hourly/salary payrolls
  • Business Locations in Illinois, Michigan, West Virginia, Arizona, Tennessee, Kentucky, Idaho, Oklahoma, Indiana, Ontario Canada, Alabama, and Indiana
  • Real alloy has 18 salary payroll groups, 18 weekly pay groups, and 1 biweekly pay group. Responsible for cross training of all payroll processing procedures for all pay groups. Responsible for 8 salary pay groups and 7 weekly pay groups
  • Reconcile and Audit all payroll processed
  • Complete Funding Reports for Funding of payroll to Bank to cover cost of checks, direct deposits, taxes, and wage attachments
  • Run/Generate/Reconcile G/L report and reporting to make sure G/L matches Funding and Payroll Processing
  • Enter Garnishments and audit that garnishments taken were paid by third party
  • Reconcile each payroll so that when it is time to file quarterly reports our reconciliation of payroll per pay period matches our quarterly filing reports
  • Back up person to upload positive pay files and ACH files for payroll into Corporate bank once payroll is finished to pay employees
  • Verify all print vendor files are accurate and send over thru a secure data base so that all paychecks get printed in a timely fashion and out for delivery on time.
GCA Services Group Payroll Specialist | Cleveland, OH 10/2011 to 12/2015
  • Process weekly/biweekly payroll in multiple states (MT, ND, ID, WY, NV, UT, CO, SD, NE, KS, OK, MN, IA, MO, AR, LA, MS, WI, IL, MI, IN, and OH.
  • Maintain and process Federal and State W2 forms.
  • Enter direct deposits Complete verifications for Federal, State, Local agencies, banks, and apartment leasing.
  • Respond to all inquires on payroll matters by phone or email.
  • Manual check issued - retro pay, bonus, terminations, new hires, and transfers.
Heartland Payment Systems Payroll Processor | North Olmsted, OH 05/2010 to 07/2011
  • Processed payroll for 260 clients.
  • Process payroll for weekly, bi-weekly, semi-monthly, and monthly clients.
  • Handled and logged all tax notifications with the tax department.
  • Received clients payroll by either email, fax, call in, call out, or web.
  • Responsible for entering new hires, terminations, pay changes for all clients except for web based clients.
  • My day to day position was all about processing payroll.
Flight Opions, LLC Payroll Administrator | Richmond Heights, OH 05/2006 to 04/2009
  • Processed payroll for 1500+ employees paid hourly and salary.
  • Payroll was processed semi-monthly prior to 4/1/2007 and then bi-weekly after 4/1/2007.
  • Used Ceridian 550/Ceridian Web based payroll system prior to 4/1/2007 and Paychex System along with Stromberg Time and Attendance System after 4/1/2007.
  • Responsible for payment and compliance for short term disability, workers compensation, military, and FMLA leave.
  • Responsible for pilot/flight attendants overtime and PTO pay.

GSNEO - Girl Scouts of North East ohio

Girl Scout Leader

  • Created Standard Operation Procedures for Lawson Payroll System as follows:
  • 1st - detailed notes on how to run every step of the payroll process
  • 2nd- detailed notes on how to enter a new hire
  • 3rd- detailed notes on how to process a termination
  • 4th- detailed notes on how to enter payroll adjustments on an employees check
  • 5th - detailed notes on how to handle union hourly payroll
  • 6th - detailed notes on how to issue a manual check
Movies, Hiking, Swimming, and spending time with friends and family

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Job-winning Payroll Coordinator resume

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Professional Summary
Highly Motivated individual that strives for excellence. Multiple years of experience providing subject matter expertise and technical support within Human Resources and Talent Management.  Expert on business and systems requirements, user acceptance testing, process improvement and end-user training. Effective at developing and implementing operational processes and systems. Solid track record of being resourceful and offering excellent customer service. Personable business professional who grasps business priorities and responds to shifting business needs in a systematic and effective way.
  • Expert in Human Resources Information Systems
  • Excellent problem-solving abilities
  • Detail-oriented
  • Project management
  • MS Office proficient
  • Analytical and critical thinker
  • HR/Payroll business processes
  • New hire on-boarding
  • Highly organized
  • Work in a lean environment
  • Driving continuous improvement
  • Partnering with cross-functional disciplines
  • Functional Requirements Specification (FRS)
  • Identifying best practices
  • Report writing
  • Strong interpersonal skills
  • Effective communication
  • Work effectively with teams and work independently
Work History
Total Rewards Manager - Analytics Dec 2016 - Jan 2018
Extended Stay America Charlotte, NC
  • Acted as Subject Matter Expert for HRMS, system configuration, business processes and reporting
  • Responsible for managing and overseeing ADP Vantage HCM by providing day-to-day technical support and system administration which included the following modules: Time and Attendance, Benefits, Compensation, Performance Management, Talent Management
  • Managed implementation of technology interfacing with HRMS, upgrades and patches - including testing, validation and communication
  • Managed role-based security to ensure accurate functionality for users; established process flows
  • Coordinated with HR, IT and vendors to accomplish shared goals and assisted with delivery of HR Technology road-map initiatives
  • Involved in requirements build, vendor evaluation, selection, implementation planning, test scripting, process building, roll out, and deployment of training 
  • Monitored compliance with HCM system, reporting for user process compliance and data integrity; ensured missing data was identified and rectified in a timely manner
  • Designed and scheduled standardized reports, created ad hoc reports/data queries utilizing appropriate tools and systems such as ADP Vantage HCM, ADP Reportsmith, ADP VirtualEdge
  • Developed and administered standard reports, e.g. statistical reports for the Affirmative Action Plan, Affordable Care Act, Staffing/Recruitment, Enterprise budgeting, SOX compliance and vendor interface feeds
HRIS Supervisor Sep 2014 - Nov 2016
Extended Stay America Charlotte, NC
  • Drove daily production activities with effective communication and leadership
  • Defined and documented technical best practices (SOP)
  • Researched, troubleshot and resolved complex problems independently and with 3rd party vendor
  • Created documentation that empowered and enabled end users
HRIS Analyst Oct 2013 - Aug 2014
Extended Stay America Charlotte, NC
  • Identified and solved technical issues with a variety of diagnostic tools
  • Resolved customer issues in a clear, courteous and straightforward manner
  • Remained up-to-date on the latest technologies and solutions applicable to company products
  • Trained end-users in ADP VirtualEdge Applicant Tracking System
  • Created company's training manual for ADP VirtualEdge Applicant Tracking System
HR Staffing Systems Support Analyst Aug 2012 - Jun 2013
Goodrich Corporation (acquired by UTC Aerospace Systems) Charlotte, NC
  • Retained legacy clients and developed new business relationships by extending high quality and efficient service to newly acquired clients
  • Co-led Applicant Tracking System migration project that consisted of conversion and rebranding of ATS
  • Supported human resources staff with new hire orientations and weekly departmental meetings
  • Accurately prepared government compliance reports and ad hoc queries related to candidate and employee data in systems such as ADP Enterprise EV4, EV5, Reportsmith, Applicant tracking system and 3rd party job boards
  • Addressed and resolved technical related inquires relevant to organization's staffing tools
  • Prepared and coded staffing related invoices; investigated and resolved accounting inquires and discrepancies related to invoices
Candidate Management Support Specialist Sep 2006 - Aug 2012
Goodrich Corporation Charlotte, NC
  • Acted as System Administrator for ADP VirtualEdge Applicant Tracking System
  • Updated custom fields, tables and branding in accordance to business changes and operations
  • Used ticketing system to manage and process actions taken in resolving user requests
  • Engaged users and answered questions on webinars and on staffing sharepoint site
  • Provided routine reporting on recruiting activity and Applicant Flow
  • Scheduled interviews, assisted with onboarding activities and new hire paperwork
  • Coordinated complex travel schedules, accommodations and trip logistics for candidates and executives
HR Coordinator Sep 2005 - Sep 2006
LIFESPAN Incorporated Charlotte, NC
  • Reviewed human resource paperwork for accuracy and completeness by verifying, collecting and correcting additional data
  • Entered personnel data into a central database
  • Completed employee employment verifications and processed unemployment claims in a timely manner
  • Acted as liaison between employees and insurance carriers to resolve problems and clarify benefits
Payroll Coordinator Jun 2003 - Aug 2005
LIFESPAN Incorporated Charlotte, NC
  • Oversaw the day-to-day processing of bi-weekly payrolls for employees and clients using ADP products, including review of timesheets and computing pay in accordance with FLSA
  • Documented procedures, identified areas to improve internal controls and gain additional efficiencies and implemented policy changes
  • Evaluated timecards for accuracy on the regular and overtime hours
  • Addressed and resolved general payroll-related inquires
Human Resources Administrative Assistant May 2002 - May 2003
LIFESPAN Incorporated Charlotte, NC
  • Answered and managed incoming and outgoing calls while recording accurate messages
  • Opened and properly distributed incoming mail
  • Reviewed human resource paperwork for accuracy and completeness by verifying, collecting and correcting additional data
  • Supported human resources with new hire orientation by administering drug testing 
  • Gathered and audited personnel records for the entire organization
Bachelor of Science: Business Administration, Human Resources Management 2002
University of North Carolina at Charlotte Charlotte, NC

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Experienced Payroll Coordinator resume

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Certified Payroll Manager with a broad background in accounting, benefits, human resources, and payroll. Dedicated to providing world-class customer service by implementing systems and best practices that drive efficiencies.
  • Multi-state payroll
  • Federal, state, and local tax regulations and filings
  • Federal and state wage and hour compliance 
  • System implementations
  • Audit controls
  • Expatriate payrolls
  • General ledger
  • ADP payroll systems including Workforce Now and Payforce
  • Ultipro payroll systems
  • Time and attendance systems
  • Report writing
  • Policy and procedure documentation
  • Budgeting
  • ACA compliance
  • Performed multiple system implementations and upgrades utilizing ADP, Ultipro, and in-house systems that improve payroll automation, efficiencies, time management, reporting, and audit controls.
  • Focused on documentation of payroll policies and procedures that improve accuracy and compliance.
  • Successfully mentored and managed payroll staff focusing on personal development and customer service.
  • Effectively negotiates contracts with payroll related vendors ensuring payroll systems remain cost effective and within budget.
  • Serve as liaison between Human Resources, Accounting, IT, and senior management improving relationships and efficiencies between departments.
Sr. Payroll Manager 10/2012 to 06/2017 Jamestown Properties Atlanta, GA
  • Manage payroll operations and payroll staff for a large real estate investment and management company.
  • Implemented systems such as ADP Workforce Now, Ultipro, Business Intelligence, time and attendance, and benefits.
  • Established best practices and implemented system efficiencies to ensure compliance with six labor unions. 
  • Manage ACA compliance and reporting including annual filing of 1094-C and 1095-C. 
  • Documented payroll policies, procedures, and audit controls to ensure payroll is processed accurately and timely.
  • Automated the process for reconciling employee benefits deductions to provider invoices ensuring the accuracy of employee benefits deductions. 
  • Established policies related to expatriate employees and the payment of local employees for company expansion into Latin America.
  • Manage all departmental audits including 401K audits, workers' compensation, labor unions, accounting, and federal and state audits.
Payroll Manager 02/2007 to 10/2012 UCB Inc. Atlanta, GA
  • Managed payroll operations for 2,500 employees located in 50 states, Canada, and Puerto Rico.
  • Implemented best practices and procedures that improved relationships between departments utilizing systems such as ADP Payforce and ADP General Ledger.
  • Managed and developed a team of three emphasizing customer service and audit controls.
  • Developed payroll and accounting processes for a large number of expatriates and inpatriates.
  • Standardized payroll policies and procedures for company acquisitions and mergers.
  • Managed multiple stock options and awards programs.
Payroll Manager 10/2005 to 02/2007 The City of Alpharetta Alpharetta, GA
  • Successfully implemented an in-house payroll system better managing unique FLSA requirements related to fire and police employees.
  • Set up efficient in-house tax filing processes and documented all policies and procedures related to payroll.
Director of Payroll 09/2003 to 06/2005 Balfour Beatty Construction Atlanta, GA
  • Managed payroll for 2,500 employees in a union environment overseeing local and remote payroll staff.
  • Successfully implemented an ADP payroll system that was able to interface with in-house accounting software and maintain the job cost function between both systems.
Sr. Payroll Coordinator 05/2002 to 09/2003 Intercept Norcross, GA
Payroll and Benefits Manager 10/2001 to 05/2002 Scientific Games Alpharetta, GA
Payroll Accountant 05/1999 to 10/2001 Cypress Communications Atlanta, GA
Payroll Supervisor 08/1998 to 05/1999 The Home Depot Atlanta, GA
Payroll Accountant 08/1994 to 08/1998 Blue Cross and Blue Shield of Georgia Atlanta, GA
BBA: Accounting Georgia State University Atlanta, GA
Certified Payroll Professional