Manager Assistant resume examples

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Skillful Manager Assistant resume

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Carolina Herburt-Hewell
Professional Summary
Seasoned professional with over 10 years of experience in business development and event planning, in a variety of industries. Extensive experience in management, leadership and staff training. Continually exceed expectations by creating valuable partnerships and works well with people at all levels of the organization, including stakeholders, customers and vendors.
Skills
  • Event Planning & Logistics
  • Vendor Management
  • Budget Management
  • Networking
  • Payroll Administrator
  • Strong Interpersonal Skills
  • Recruitment & Staffing
  • Project Management
  • Contract Negotiations
  • Employee Relations
  • New Business Development
  • Excellent Verbal & Written Communication
Work History
Co-Founder, 06/2013 to Current
Hewell Events Group – Washington, DC, US
  • Directing and overseeing the planning events for the company as well as coordinating all amenities, accommodations, and related departments including site selection, staffs, food, transportation, and audio or visual equipment. 
  • Acting as an integral part in building the business from ground up and creating the strategies and systems to facilitate company growth.
  • Handling all the staffing, compensation, benefits, employee relations, training, and health and safety, to ensure efficient operations for the organization.
  • Monitoring and controlling event budgets and negotiating all necessary contracts including identifying clients needs and to ensure customer satisfaction.
  • Following up on the concepts and proposals approved by clients and put them into reality including sourcing for materials and negotiating to obtain cost-effective prices from suppliers.
  • Recruiting, selecting, orienting, and training employees as well as scheduling work activities of contractors and staff.
  • Handling under-staffing, disputes, terminating contractors and administering disciplinary procedures.
  • Scheduling meetings and appointments, tracking and analyzing operational costs and resolving quality and customer service problems.
  • Supervising and managing all suppliers and contractors working on location and ensuring a smooth operation throughout each event.
  • Generated financial statements and facilitating account closing procedures each month as well as making budgetary changes to increase company profits.
Event Coordinator, 11/2012 to 06/2013
Total Team – Madrid, Spain
  • Negotiating contracts and booking event space, arranging food and beverage, ordering supplies, equipment and signage, and ensuring appropriate décor to meet quality and brand expectations. 
  • Manage all event operations, including researching vendors, booking venues, hiring personnel and negotiating with vendors to achieve favorable terms.
  • Coordinating and monitoring event timelines and ensuring deadlines are met as well as calculating budgets and ensuring they are adhered to.
  • Coordinating event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations.
  • Serving as liaison with vendors on event-related matters as well as scheduling speakers, vendors, and participants.
  • Leading vendor negotiations to obtain cost-effective services and managing event logistics and operations, including support staff, vendor services and volunteers.
  • Managing all correspondence, coordinating schedules and timelines for all events and supervising onsite team of, including caterers, audio-visual technicians, and facility management team.
Administrative Coordinator, 10/2010 to 10/2012
Gilead Science – Madrid, Spain
  • Serving as a primary point of contact and liaison with other offices, individuals, and external institutions and agencies by organizing and facilitating meetings, conferences, and other special events. 
  • Providing administrative support, including managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
  • Establishing and maintaining files and records for the office as well as monitoring and coordinating accounting activities, preparing internal reports for management and participating in budget planning and management.
  • Preparing written documentation and correspondence for the office by screening and evaluating incoming and outgoing correspondence and preparing responses as appropriate.
  • Assisting in the coordination, supervision, and completion of special projects, generating purchase orders, contracts, presentations, scheduling and creating detailed expense reports.
Project Manager Assistant, 10/2009 to 10/2010
Tecnicas Reunidas – Madrid, Spain
  • Assisting project manager in the execution of the management plan for assigned projects from inception to completion.
  • Coordinating meetings, travel arrangements and administrating client correspondence by scheduling meetings, phone calls, site visits etc 
  • Tracking and directly reporting project status updates to project manager as well as helping problem solve issues and suggesting ways to improve the project.
  • Assisting in creating, managing, and maintaining project budget as well as coordinating and executing daily administrative tasks.
  • Ensuring project adheres to schedule and is meeting goals of the client by creating and adhere to project timeline and calendar.
Sales Manager, 12/2007 to 02/2009
Marriott International, Mid Atlantic Regional Sales Office – Gaithersburg, MD, US
  • Managing and directing sales and profit goals by designing and recommending sales programs and assigning large scale banquet events for 6 full service hotels.
  • Managing internal production timelines and coordinated vendor participation for events as well as implementing appropriate sales techniques to increase sales volume. 
  • Timely attending all the telephone calls using clear and professional language, and answering telephones using appropriate telephone etiquette.
  • Planning and directing staff training and performance evaluations as well as performing public relations to establish new accounts and increasing banquet sales significantly.
  • Negotiating pricing including sales minimums and menu pricing, conducting site visits, preparing and sending out proposals and contracts and assisting with menu selection with great attention to detail.
Education
Bachelor of Business Administration: Major: Hospitality & Tourism Management; Minor: Spanish, 2007
James Madison University - Harrisonburg, VA

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Job-winning Manager Assistant resume

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Claudia Sanchez
Skills
  • Fluent in Spanish and English, written and verbal
  • Intermediate in Microsoft Word, Excel and PowerPoint
  • Positive, Friendly and people-oriented
  • Attention to detail
    		•
  • Excellent communication skills
  • Strong interpersonal skills
  • Superior organizational skills
  • Customer service-focused
    		•
    Work History
    Chauffeur, 03/2017 to Current
     Bluebonnet Limo Austin – Austin, TX
    • Scheduled and responded to reservation calls at specific times and locations
    • Transported high-value clients with professionalism and discretion
    • Operated all vehicle types, including SUV's, 15 Passenger Vans, and Town Cars
    • Recieved multiple positive reviews acknowledging dedication to excellent customer service
    Project Manager Assistant, 04/2011 to 06/2015
     BonTerra Psomas – Pasadena, CA
    • Worked closely with lead biological monitors and project managers to prepare for 3 day forecast of construction
    • Participated in weekly resource allocation specialist meetings and daily conference calls
    • Managed all logistics required for the monitor, including renting vehicles, making hotel reservations, and tracking expenses using Microsoft Excel
    • Processed travel expenses and reimbursements
    • Managed and maintained Project Managers daily calendar
    Owner, 12/2003 to 12/2016
     Eclectique Healing Shop – Miami and Los Angeles, CA
    • Increased weekly average client visit volume by 25% through marketing and improved scheduling each quarter
    • Counseled patients about general wellness, posture, nutrition, sleeping habits and stress management
    • Performed soft tissue therapies and corrective exercises to correct acute and chronic conditions
    • Created and sold products in over 20 stores locally and built a strong online presence
    • Kept track of monthly inventory for each store
    • Designed all print and marketing materials
    Real Estate Assistant, 07/2004 to 05/2006
     Keller Williams Realty – Miami, FL
    • Created virtual tours of homes listed, providing potential buyers with additional exposure to properties on MLS
    •  Assembled documents for a closing
    • Drafted advertising and promotional materials for approval by the agent
    • Coordinated advertising with local publications
    • Recorded and deposited earnest money, security deposits, and rents
    • Computed commission checks and performed bookkeeping activities
    • Placed signs on properties
    • Acted as a courier to deliver documents, pick up keys, etc
    • Scheduled appointments for the agent
    • Gathered feedback on showings
    Admissions Coordinator, 12/2003 to 08/2005
     Educating Hands School of Massage – Miami, FL
    • Exceeded Enrollment goals by 15% for each term
    • Skillfully developed departmental goals, objectives, standards of performance, policies and procedures
    • Conducted student interviews and admissions testing
    • Followed up with applicants to ensure enrollments
    • Processed Student Loan Applications
    • Coordinated guest speakers, food and decorations for Financial Night, Open House, and Career Night
    • Conducted Exit Interviews for graduates
    Education
    Massage Therapy: Therapeutic Massage and Hydrotherapy , 2003
     Educating Hands School of Massage - Miami, FL
    • Coursework in Biology and Health Sciences
    • Coursework in Touchabilities, Massage, Hydrotherapy and Energy therapies
    • Continuing education in Thai Massage

    Top Manager Assistant skills

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    Experienced Manager Assistant resume

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    Daniela Bianchi
    Summary

    Results-driven and highly dedicated professional with solid experience in marketing and client relations an a proven leader in progressively dynamic and challenging positions with working knowledge of the principles and techniques of branding corporate strategy and ideas. Highly motivated expert in personnel, project management, and hospitality with a passion for turning creative vision and the best ideas into shows and events that entertain and inspire. A team player with effective interpersonal and communication skills fluent in English, Spanish, proficient in Italian adept at building productive relationships and building rapport with a diverse set of individuals, seeking a position that fully utilize experience in Public Relations, Marketing, Entertainment and Management.

    Experience
    Real Estate Sales Agent 02/2015 to Current ElevenTrust Realty Miami, FL

    • Set and managed appointments to show homes to prospective clients. Personally delt with lenders, home inspectors, pest control operators, escrow companies, and the like to ensure that all terms and conditions of purchase agreement were met before closing. • Compared recent property sales to current holdings to ensure competitive market price.• Helped clients decide between financing options to ensure satisfaction.

    • Kept up to date on competitive real estate knowledge through attending conventions, reviewing listings and trade journals.

    • Experienced with legal matters related to the real estate sales.

    • Process Generated lists of properties compatible with buyer requests and needs arranged meetings between buyers and sellers when terms needed to be negotiated.

    • Assisted in negotiation of terms surrounding purchases.

    • Coordinated property closings and oversaw closing procedures.

    • Promote listing through the intelligent use of social media channels, manage the company social page on IG & Linkedin.
    Event Coordinator, Production Assistant. 03/2016 to 12/2019 SUPERMARKET CREATIVE AGENCY Miami, FL

    • Assisted in the production of Callebaut Ruby R1 Launch Experiential Event at Bass Museum, 2019.

    * VENUS' First Pop-Up Event at Soho House Miami Beach, 2019 services included: Full scale ideation and activation: strategy, location scouting, logistics, set design, styling, music programming, brand activations, swag, influencer marketing and strategic partnerships, pre-event and on site event decor and management, coordinated with facilities for logistics, including any audiovisual equipment, assisted in post-event wrap up, managed load in and load out, organized event build, tear down.

    • Managed production onsite and pre/post event for EMC/Bizagi Conference at 1 Hotel Miami Beach. 2018.

    .• Assisted creatively with event set up and decor, in charge of distribute clothing to event staff, workedalong with the brand ambassador to entertain and pamper VIP'S with brand presents ( hats, pins )at the VIP booth at Shoe Palace for ADIDAS event. 2018.

    • Managed VIP'S at the Red Bull Event "Found Paradise" during Winter Music Conference 2017-Nautilus Hotel Miami Beach.

    .• Red Bull Sound Select, 3 days in Miami showcasing Music Artist performances at the Hangar Club, Downtown Miami, September 2016.
    Event Coordinator/Free Lance Production Assistant 12/2016 to 02/2017 IN HOUSE IDEAS Miami/New York, FL
    • Managed all event details, production and design for the launching of JBL LIVE Headphones super event at the Shore Club Hotel, Miami Beach 2019
    • Coordinated & Assisted in the production of "Design on a dime Miami" at the Moore Building-Design District on Feb 2017, showcasing curated vignettes by 30+ top designers filled by luxe art, furniture and home decor where all proceeds of the event went to AIDS-Free USA 2025 Campaign
    • Succesfully decorated, seated and hosted VIP's and Design on a Dime Chairman for the Opening night and a rooftop private dinner
    • Proven ability to define issues, propose fast solutions and implement changes
    • Worked in the organization of Miami tops events during Art Basel 2016
    • Managed VIP'S guest list for Art Basel Cities, Welcoming Buenos Aires most influential personalities at the Miami Beach Botanical Garden
    • Coordinated & assisted 3 days series of events at the W Hotel Miami Beach, "The Surf Lodge Bungalow Experience", Mountauk hot spot The Surf Lodge returned to Art Basel Miami Beach with exclusive events, artist-hosted dinners, poolside cocktail parties, pop-up galleries, and wellness classes
    • Greeted, welcomed and assisted host Rosario Dawson, and other celebrities for exclusive private dinner, cocktails and after party
    • Provided creative design, style and themes for each event
    • Optimized the event experience for attendees by ensuring all on-site specifics challenges were handled sufficiently
    • Enhanced the organization of the event department by carrying out administrative tasks
    • Marketed material, assisted in the coordination of events detail and decoration. Organized props and decor in eye appealing way
    • Assisted with security to provide safety for the overall event
    • Handle allocation of imaginative elements such as videos, photos, text to be allocated through social media sites
    Executive Assistant, Office Manager 01/2010 to 06/2016 IPC Miami Beach, FL

    ISLAND PLANNING CORP (IPC) - Miami Beach, FL

    • Coordinated Project logistics for International Luxury Landscape and Urban Design firm, such us Palais Presidential of Libreville in Gabon, Venezia Biennale Italy, Aman Resorts.

    • Established and maintained and excellent network of business associates with media personnel as a result of extensive interaction and strong bilingual communication skills.

    • Responsible for assisting in overall administration and operations of the company, managing daily office operations, formulating corporate policies and supporting accounting department approved bills and vendor's invoices.

    • Executed property management best practices to protect owners investments and maximize profits.

    • Facilitated property maintenance issues including and conducting property inspections to ensureproperty is in good working order and maintenance.

    • Planned and developed modernization and renovations to property, ensured construction

    • Projects met building codes and works area adhere to safety regulations.

    • Provided comprehensive administrative support to company's CEO and architects managing both travel and daily agenda.
    Realtor Associate 02/2009 to 02/2014 KB REALTY Miami, FL

    • Successfully guided homebuyers and sellers through the sale and purchase of properties.

    Generated lists of properties that were compatible with buyers' needs and financial resources. Coordinated appointments to show homes to prospective buyers. Established positive flow of communication with other agents, buyers and sellers, mortgage officers, title personnel and attorneys involved in the home buying and selling process. Presented purchase offers to sellers for consideration. Negotiated contracts on behalf of clients. Coordinated property closings, overseeing signing of documents and disbursement of funds

    .• 
Market homes in the local community by utilizing a proven successful marketing plan. Create sales brochures for each listing to profitably market the home. Promote sales of properties through advertisements, and participation in multiple listing services. Negotiate the best possible contract for clients. Work with home inspectors and appraisers to determine any and all actions that need to be taken prior to closing. Ensure that all terms of the contract are met prior to closing. Successfully closed big transactions in the last 12 months at the agency.
    Project Manager Assistant 02/2007 to 11/2008 SETAI MIAMI BEACH Miami Beach, FL
    • Managed project schedule and meeting agenda for luxury Hotel development.( SETAI MIAMI BEACH) Provided translation services for major business reports, liase between english and spanish speaking staff, architects and employes
    • Hold direct responsibility for the development-nurturance of client relationships, core prospect marketing, competitive contract negotiation and management of the entire project
    • Publicist/P.R
    Publicist/Account Executive/P.R 04/2003 to 03/2006 CROSSOVER AGENCY Miami Beach, FL
    • Successful background in developing and implementing marketing campaigns to promote artists and entertainments events
    • Coordinated P.R initiatives for global artists such is Ricky Martin, Paulina Rubio, Carlos Vives
    • More than 6 years of experience building and maintaining an exemplary network of business relationships with artists, entertainment and production companies, and executive entertainment staff
    • Wrote and edited all promotional, advertising and publicity materials for agency and for several entertainment artist including press kits, press releases, brochures, directed mail and feature stories
    • Monitored job performance to ensure accuracy and adherence to specifications
    • Planned strategic direct mail campaigns targeted to nationwide consumer markets, worked with advertising staff and freelancers to write, develop and produce direct mail literature
    • Interacted closely with major advertising agencies to research, analyze and buy advertising time on radio and TV
    P.R/Event Coordinator 02/2003 to 04/2003 NOVECENTO RESTAURANT Miami Beach, FL
    • Conceptualized, created, developed and incremented promotional campaigns to introduce the restaurant in the neighborhood
    • Organized special meetings, menu planning, development and requirements for special events which included audio visual services
    • Managed the organization and coordination of banquet
    • Developed and maintained a comprehensive mailing list to promote upcoming events, artist performance, updated direct mail list with concierges and local members of the community
    Media Coordinator 02/2000 to 06/2003 SANCORD ENTERTAINMENT Miami Beach, FL
    • Helped Tour Manager organized the administration for a schedule of artist appearances at different venues, handled small to medium sizes tours
    • Organized and booked music concerts, special performances for Spanish talents such us Robi Draco Rosa, Ricky Martin which involved all facets of production, stage crew, equipment, entertainment personnel etc
    • Wrote and edited all promotional, publicity and advertising material for agency for more than 20 artists
    • Developed and implemented effective direct mail marketing campaigns, designed marketing materials and established follow-up to media contacts
    Real Estate Sales Agent 04/2015 to Current ElevenTrust Realty Miami, FL

    *Set and managed appointments to show homes to prospective clients.
    Personally delt with lenders, home inspectors, pest control operators, escrow companies, and the like to ensure that all terms and conditions of purchase agreement were met before closing.
    * Compared recent property sales to current holdings to ensure competitive market price
    Helped clients decide between financing options to ensure satisfaction
    Kept up to date on competitive real estate knowledge through attending conventions, reviewing listings and trade journals
    Experienced with legal matters related to the real estate sales process
    Generated lists of properties compatible with buyer requests and needs
    Arranged meetings between buyers and sellers when terms needed to be negotiated
    Assisted in negotiation of terms surrounding purchases
    Coordinated property closings and oversaw closing procedures
    Prepared formal documents such as purchase agreements, deeds, and leases
    Arranged for title searches
    Accompanied and advised buyers during visits and inspections to ensure satisfaction with value and condition of property
    Education
    Real Estate Gold Coast Schools Miami, FL, USA Licensed Real Estate Agent
    Associate Degree in Education And Science Saint Jean University Buenos Aires, Argentina
    References
    All references are available upon request.
    Professional Affiliations
    • Member of the National Association of Realtors.
    • Member of Fairchild Tropical Gardens
    Languages
    Bilingual: Spanish/English
    Fluent reading/speaking Italian
    Skills

    Social Media:

    Creative Marketing consultant with proven record driven revenue gains and brand awareness through intelligent and creative use of social media. Managed social media accounts for clients such us, Ramona La Rue, Due Baci Italian Restaurant, Iconic Design Gallery, and SB Design Miami all accounts available to view in IG.

    EVENTS-PRODUCTIONS:

    Successfully organized, directed, assisted and maintained all kind of events.

    • Planned, coordinated and directed: Grand Opening of restaurant Baires Grill in Brickell, Miami
    • Managed VIP'S at the Red Bull Event "Found Paradise" during Winter Music Conference, Supermarket Creative Agency,March 2016 Nautilus Hotel Miami Beach
    • Surf Magazine and Ishine365 event during Miami Swim week at the Nautilus Hotel 2016
    • Red Bull Sound Select, 3 days in Miami showcasing Music Artist performances at the Hangar Club,Supermarket Creative Agency,Downtown Miami, September 2016
    • Helped Psycho Bunny Launch their first U.S. retail location in the new wing of the Aventura Mall, a a pop-up event/brand activation 2018
    • VENUS' First Pop-Up Event at Soho House Miami Beach, 2019 services included: Full scale ideation and activation: strategy, location scouting, logistics, set design, styling, music programming, brand activations, swag, influencer marketing and strategic partnerships
    • Callebaut Ruby R1 Launch Experiential Event: Services included, Full scale ideation and activation: strategy, location scouting, logistics, set design, styling, music programming, brand activations, swag, influencer marketing and strategic partnerships
    Skills

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