Project Manager Assistant resume examples

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Skillful Project Manager Assistant resume

Carolina Herburt-Hewell
Professional Summary
Seasoned professional with over 10 years of experience in business development and event planning, in a variety of industries. Extensive experience in management, leadership and staff training. Continually exceed expectations by creating valuable partnerships and works well with people at all levels of the organization, including stakeholders, customers and vendors.
Skills
  • Event Planning & Logistics
  • Vendor Management
  • Budget Management
  • Networking
  • Payroll Administrator
  • Strong Interpersonal Skills
  • Recruitment & Staffing
  • Project Management
  • Contract Negotiations
  • Employee Relations
  • New Business Development
  • Excellent Verbal & Written Communication
Work History
Co-Founder, 06/2013 to Current
Hewell Events Group Washington, DC, US
  • Directing and overseeing the planning events for the company as well as coordinating all amenities, accommodations, and related departments including site selection, staffs, food, transportation, and audio or visual equipment. 
  • Acting as an integral part in building the business from ground up and creating the strategies and systems to facilitate company growth.
  • Handling all the staffing, compensation, benefits, employee relations, training, and health and safety, to ensure efficient operations for the organization.
  • Monitoring and controlling event budgets and negotiating all necessary contracts including identifying clients needs and to ensure customer satisfaction.
  • Following up on the concepts and proposals approved by clients and put them into reality including sourcing for materials and negotiating to obtain cost-effective prices from suppliers.
  • Recruiting, selecting, orienting, and training employees as well as scheduling work activities of contractors and staff.
  • Handling under-staffing, disputes, terminating contractors and administering disciplinary procedures.
  • Scheduling meetings and appointments, tracking and analyzing operational costs and resolving quality and customer service problems.
  • Supervising and managing all suppliers and contractors working on location and ensuring a smooth operation throughout each event.
  • Generated financial statements and facilitating account closing procedures each month as well as making budgetary changes to increase company profits.
Event Coordinator, 11/2012 to 06/2013
Total Team Madrid, Spain
  • Negotiating contracts and booking event space, arranging food and beverage, ordering supplies, equipment and signage, and ensuring appropriate décor to meet quality and brand expectations. 
  • Manage all event operations, including researching vendors, booking venues, hiring personnel and negotiating with vendors to achieve favorable terms.
  • Coordinating and monitoring event timelines and ensuring deadlines are met as well as calculating budgets and ensuring they are adhered to.
  • Coordinating event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations.
  • Serving as liaison with vendors on event-related matters as well as scheduling speakers, vendors, and participants.
  • Leading vendor negotiations to obtain cost-effective services and managing event logistics and operations, including support staff, vendor services and volunteers.
  • Managing all correspondence, coordinating schedules and timelines for all events and supervising onsite team of, including caterers, audio-visual technicians, and facility management team.
Administrative Coordinator, 10/2010 to 10/2012
Gilead Science Madrid, Spain
  • Serving as a primary point of contact and liaison with other offices, individuals, and external institutions and agencies by organizing and facilitating meetings, conferences, and other special events. 
  • Providing administrative support, including managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
  • Establishing and maintaining files and records for the office as well as monitoring and coordinating accounting activities, preparing internal reports for management and participating in budget planning and management.
  • Preparing written documentation and correspondence for the office by screening and evaluating incoming and outgoing correspondence and preparing responses as appropriate.
  • Assisting in the coordination, supervision, and completion of special projects, generating purchase orders, contracts, presentations, scheduling and creating detailed expense reports.
Project Manager Assistant, 10/2009 to 10/2010
Tecnicas Reunidas Madrid, Spain
  • Assisting project manager in the execution of the management plan for assigned projects from inception to completion.
  • Coordinating meetings, travel arrangements and administrating client correspondence by scheduling meetings, phone calls, site visits etc 
  • Tracking and directly reporting project status updates to project manager as well as helping problem solve issues and suggesting ways to improve the project.
  • Assisting in creating, managing, and maintaining project budget as well as coordinating and executing daily administrative tasks.
  • Ensuring project adheres to schedule and is meeting goals of the client by creating and adhere to project timeline and calendar.
Sales Manager, 12/2007 to 02/2009
Marriott International, Mid Atlantic Regional Sales Office Gaithersburg, MD, US
  • Managing and directing sales and profit goals by designing and recommending sales programs and assigning large scale banquet events for 6 full service hotels.
  • Managing internal production timelines and coordinated vendor participation for events as well as implementing appropriate sales techniques to increase sales volume. 
  • Timely attending all the telephone calls using clear and professional language, and answering telephones using appropriate telephone etiquette.
  • Planning and directing staff training and performance evaluations as well as performing public relations to establish new accounts and increasing banquet sales significantly.
  • Negotiating pricing including sales minimums and menu pricing, conducting site visits, preparing and sending out proposals and contracts and assisting with menu selection with great attention to detail.
Education
Bachelor of Business Administration: Major: Hospitality & Tourism Management; Minor: Spanish, 2007
James Madison University - Harrisonburg, VA
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Job-winning Project Manager Assistant resume

Claudia Sanchez
Skills
  • Fluent in Spanish and English, written and verbal
  • Intermediate in Microsoft Word, Excel and PowerPoint
  • Positive, Friendly and people-oriented
  • Attention to detail
  • Excellent communication skills
  • Strong interpersonal skills
  • Superior organizational skills
  • Customer service-focused
  • Work History
    Chauffeur, 03/2017 to Current
    Bluebonnet Limo Austin Austin, TX
    • Scheduled and responded to reservation calls at specific times and locations
    • Transported high-value clients with professionalism and discretion
    • Operated all vehicle types, including SUV's, 15 Passenger Vans, and Town Cars
    • Recieved multiple positive reviews acknowledging dedication to excellent customer service
    Project Manager Assistant, 04/2011 to 06/2015
    BonTerra Psomas Pasadena, CA
    • Worked closely with lead biological monitors and project managers to prepare for 3 day forecast of construction
    • Participated in weekly resource allocation specialist meetings and daily conference calls
    • Managed all logistics required for the monitor, including renting vehicles, making hotel reservations, and tracking expenses using Microsoft Excel
    • Processed travel expenses and reimbursements
    • Managed and maintained Project Managers daily calendar
    Owner, 12/2003 to 12/2016
    Eclectique Healing Shop Miami and Los Angeles, CA
    • Increased weekly average client visit volume by 25% through marketing and improved scheduling each quarter
    • Counseled patients about general wellness, posture, nutrition, sleeping habits and stress management
    • Performed soft tissue therapies and corrective exercises to correct acute and chronic conditions
    • Created and sold products in over 20 stores locally and built a strong online presence
    • Kept track of monthly inventory for each store
    • Designed all print and marketing materials
    Real Estate Assistant, 07/2004 to 05/2006
    Keller Williams Realty Miami, FL
    • Created virtual tours of homes listed, providing potential buyers with additional exposure to properties on MLS
    •  Assembled documents for a closing
    • Drafted advertising and promotional materials for approval by the agent
    • Coordinated advertising with local publications
    • Recorded and deposited earnest money, security deposits, and rents
    • Computed commission checks and performed bookkeeping activities
    • Placed signs on properties
    • Acted as a courier to deliver documents, pick up keys, etc
    • Scheduled appointments for the agent
    • Gathered feedback on showings
    Admissions Coordinator, 12/2003 to 08/2005
    Educating Hands School of Massage Miami, FL
    • Exceeded Enrollment goals by 15% for each term
    • Skillfully developed departmental goals, objectives, standards of performance, policies and procedures
    • Conducted student interviews and admissions testing
    • Followed up with applicants to ensure enrollments
    • Processed Student Loan Applications
    • Coordinated guest speakers, food and decorations for Financial Night, Open House, and Career Night
    • Conducted Exit Interviews for graduates
    Education
    Massage Therapy: Therapeutic Massage and Hydrotherapy , 2003
    Educating Hands School of Massage - Miami, FL
    • Coursework in Biology and Health Sciences
    • Coursework in Touchabilities, Massage, Hydrotherapy and Energy therapies
    • Continuing education in Thai Massage
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    Experienced Project Manager Assistant resume

    Keri Salemme
    Professional Summary
    Program manager skilled at communicating, organizing and solving problems. Proven leader working within collaborative settings, specializing in project and program coordination and creation. 
    Work History
    Program Manager, 04/2015 to Current
    Facebook Seattle, WA
    • Program manager for engineering bootcamp in 4 offices across 3 times zones. Scaled the bootcamp program by 200% in SEA, LON, and NYC, on-boarding 2000+ engineers. 
    •  Oversee bootcamp travel guidelines and identify changes to policy as it aligns to bootcamp needs and company scaling.
    • Implement data-driven program changes and execute new strategies as it relates to FB trends, updating all stakeholders and partners team within engineering, senior leadership, recruiting, and more. 
    • Led monthly presentations to high-level stakeholders, bi-weekly logistical content to bootcampers, and monthly deep-dive sessions to recruiting.
    Program Scheduler , 01/2015 to 04/2015
    Facebook Menlo Park, CA
    • Scheduled 100+ sessions for the global Bootcamp program across 3 time zones.
    • Gather new hire reports and organize seating, classrooms, and schedules for XX+  Bootcamp new hires each quarter.
    • Managed the Hackamonth program including nominations, marketing materials, and overall program essentials.
    Community Manager, 01/2014 to 01/2015
    Social Media, Commune Hotels + Resorts San Francisco, CA
    • Curated and executed content for eight individual hotel properties, growing social media accounts from the ground up. 
    • Created individual weekly, monthly, & quarterly social media reports with in-depth analytics & engagement to influence stakeholders new to social media. 
    Community Manager, 01/2012 to 03/2014
    RESQWATER Huntington Beach, CA
    • Led brainstorm meetings for community engagement ideas across all social media channels based on analytical findings. Grew Instagram engagement from the ground up to 25K followers in 2 years. 
    • Curated content and engaged with RESQWATER online community for all social media platforms.
    Public Relations Community Manager, 05/2013 to 12/2013
    Freebord MFG San Francisco, CA
    Special Event Project Manager Assistant, 09/2012 to 12/2012
    Red Bull Kluge Santa Monica, CA
    Business Development Associate, 01/2011 to 05/2012
    MacGillivray Freeman Films Laguna Beach, CA
    Education
    Bachelor of Science: 2010
    University of Washington - Seattle, WA
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